K - General Public Relations

KA 

Goals and Objectives 

The goal of educational public relations is to facilitate a process of communication between the district and its  internal and external publics. The public relations program is intended to develop better public understanding  of the district’s goals, objectives, accomplishments, and needs. 

The community shall be informed about school functions and activities, the accreditation status of each  school, and the progress of school improvement efforts. Patron involvement is encouraged. 

Policy Reference: IB

Adoption Date: 06/06/2006, Revised: 07/07/2008 

KB 

Public Information Programs  

The board shall keep the public informed about the school system’s functions and operations. 

Newsletters and other Media 

The board may issue a patron newsletter. The superintendent or the superintendent’s designee shall be responsible for the content of the district newsletter and other district-sponsored media or publications. 

The superintendent shall direct the dissemination of district information and report to the board as requested. 

When approved by the principal, attendance center announcements or school-related information may be sent  home with students. 

Policy Reference: CEE and CEF

Policy Reference: KBA

Adoption Date: 06/06/2006, Revised: 07/07/2008; 07/11/2022

KBA 
District or School Websites  

The board may establish a district website and may allow creation of websites for individual schools. The district website shall be maintained and updated as directed by the superintendent or the superintendent’s designee. The school websites shall be maintained and updated as directed by the principal or the principal’s designee. 

Website Rules 
Detailed rules relating to websites are found in appropriate handbooks or in documents approved by the board and filed with the clerk and/or principals. 

Website rules shall include the following areas: 

• data privacy and FERPA regulations; 
• copyright rules, relating to access and use of materials and the property rights of the district,  students, and employees who create material; 
• instruction on what information and materials will be prominently posted on district and/or school  homepages, which shall include, but may not be limited to: 
  • a copy of Kansas State Department of Education’s Form 150 estimating the legal maximum  general fund budget as well as the budget summary for the current school year and actual  expenditures for the immediately preceding two school years showing total net dollars of  transfers and dollars per pupil as specified in Kansas law, using the full-time equivalent  enrollment of the school district for such required calculations; 
  • district budgets, the summary of the proposed budget, the needs assessment, and the state  assessment documentation described in board policy DB; 
  • the board’s policy for the part-time enrollment of students; and 
  • a copy of any nonacademic test, questionnaire, survey, or examination containing any  questions about the personal and private attitudes, values, beliefs, or practices of the student  or the student’s parents, guardians, family members, associates, friends, or peers that is  administered during the school day in accordance with board policy IDAE. 
• the boards and administration’s right to determine website content and monitor use by employees  and students. 

District and school websites are maintained to support the public relations and educational programs of the  district and/or the schools. Websites may be modified or terminated at any time by board action. 

Policy References: DB and DC

Policy Reference: ECH

Policy References: IDAE, II and IIBG

Policy Reference: JBC and JR et seq.

Policy Reference: KB

Adoption Date: 10/09/2000, Revised: 07/07/2008; 08/10/2015; 07/11/2022

KBC 

Media Relations and Usage

See KGB

Upon presentation of proper credentials, members of the press on assignment will be admitted free of charge to all school extra-curricular activities. To the extent possible, space will be provided at sporting and special events for members of the working media to cover extra-curricular activities.

Broadcasting, Livestreaming, and Recording
The superintendent is authorized to establish rules and regulations for broadcasting, livestreaming, and  recording district activities in accordance with any relevant law and KSHSAA rules governing any particular event.

The appropriate building principal shall be responsible for determining eligibility, ensuring proper security protocols, and issuing passes to press members on assignment to cover school events. Members of the broadcast media are encouraged to notify the superintendent or building principal prior to the event they wish to cover, so arrangements may be made to accommodate their equipment.

The board is not obligated to broadcast, livestream, or record its board meetings. However, if the board elects to livestream any board meeting on television, the internet, or any other medium, all aspects of any such open meeting will be available through the selected medium for the public to observe, absent any unintentional technological failure or action taken by the provider of the medium disrupting or preventing the livestream.

News Releases
News and information concerning building events and programs may be released to the media with the approval of the principal. District news releases prepared for public distribution by district employees or students shall have the superintendent’s approval prior to release. The superintendent shall, upon request, prepare official district news releases for the board.

Conferences and Interviews
News conferences and interviews shall be scheduled so they do not disrupt regular educational activities. Representatives of the news media seeking to interview a student during school hours must first have the principal’s approval and permission from the student’s parent or guardian.

Policy Reference: KBG

Adoption Date: 06/06/2006, Revised: 07/07/2008, 6/2025

KCA 

Protection of Privacy Rights 

The superintendent, the board of education, and district staff shall protect the right of privacy of students and their families in connection with any surveys or physical examinations conducted, assisted, or authorized by the board or administration. The district shall provide parents notice of their rights under the Protection of Pupil Rights Amendment and the Student Data Privacy Act as required by law.  

Adoption Date: 08/11/2014

KCB  

Custodial and Non-Custodial Parent Rights 

The district recognizes that parents often share caregiving and custody of their children and that parents, if not otherwise prohibited by court order, should have equal access to information regarding their child's school  records. 

Any parent may obtain copies of school information such as report cards and progress reports upon request to  a child’s principal, unless otherwise prohibited by law or court order. 

Adoption Date: 08/11/2014, Revised: 02/11/2019

KDC 

Solicitations 

The board shall discourage all solicitations of and by staff members during regular school hours and at school sponsored activities. 

Agents, solicitors and salesmen shall not be permitted to take time of teachers or students from educational  activities. The students and faculty of the district shall not promote commercial or private financial interests, either through direct sales or through promotion of competitive goods or services. 

This rule applies to those activities, promotions and sales originating outside the school. Exception to this rule may be made as outlined below. 

Materials and projects submitted for consideration under this rule must be made in writing to the superintendent. Requests will be considered in light of the proposal's direct contribution to the educational values in the school. Consideration shall be on the basis of unreasonably added work for staff members. 

Any individuals or organizations violating the policy on solicitations shall be reported to the board by the  superintendent. Violators may be denied further access to school premises by board action. 

Policy Reference: GAI

Adoption Date: 06/06/2006, Revised: 07/07/2008

KFD 
School Volunteers 

School volunteers work under the school staff’s direction with the principal’s approval. 

School volunteers are bound by the policies, rules and regulations of the district, serve without  financial compensation and are not covered by workers’ compensation. 

The purposes of the school volunteer program are: 

• To increase the educational attainment of students;  
• To provide enrichment experiences beyond those that the school can provide;  
• To provide more effective utilization of teacher time and skills;  
• To give more individual attention to students who need it; and  
• To promote greater community involvement.  

General Principles 

• Volunteers in education are at all times guided by the principles and policies of the district. 
• Volunteers are assigned to a school only upon the request of the teacher or principal. ∙ Volunteers serve only in an auxiliary capacity under the direction and supervision of certified  school personnel.  
• A volunteer is not a substitute for a member of the school staff but does supply supplemental  and supportive services.  
• A volunteer does not have access to confidential files and records.  
• Wherever possible, volunteers are assigned to the particular school where they wish to serve. 
• The relationship between volunteers and the school staff should be one of mutual respect  and confidence 

The Effective Use of Volunteers 
The use of school volunteers is not new to the schools. School volunteers can play a vital role in education. They are an asset to the schools, for they represent those citizens who translate their concern for students  into action. These volunteers are important because they help everyone: 

• The students - by providing opportunities for more individual attention under the direction of  certified staff; by enriching curriculum by adding the experience of the volunteer’s special interests,  hobbies and avocations; and by closing the “generation gap” by providing more opportunities for  students and adults to exchange ideas, an important “two-way” fringe benefit.  
• The teachers - by relieving them of many necessary chores that take up time that could be used for  more important educational purposes;  
• The administrators - by assisting with office detail and parent communications; and 
• The community - by improving the adult-student ratio in the classroom; by helping students to  better understand their community; by enlarging the worlds of both students and volunteers; and by  providing communication between the school and the community through positive participation. 

Anyone can be a volunteer in education, as long as they are willing to give their time and talent to help as  a member of the educational team. School volunteers must like people, want to help the school and have  time to devote to the task.

All school volunteers work under the direction of the school staff and provide supportive services to them. Volunteers are not teachers; they assist teachers and will only be assigned to those staff members who request them. The volunteers will never replace the paid school staff, nor will their presence mean that fewer paid staff  members will be needed. 

Persons interested in volunteering time or services to the district should contact the building principal. School  volunteers serve in the school district without financial compensation, and are bound by the policies, rules and regulations of the school district. They are to be supervised by each building principal. 

Types of Volunteers 
Volunteers may be approved at three tiers or levels.  

• Tier I: Includes activities that do not involve direct responsibility for supervising students, and may  include things such as clerical work, resource speaker, fundraisers/activities, athletic concessions, room  parent, field day volunteer, school fair, etc.  

These volunteers are required to sign in/out at the school office or event. A sign-in/out log will be maintained at the respective building/event. Volunteers will be provided with a “Visitor” name badge.  

• Tier II: Includes regularly-scheduled volunteers who will have student contact under the direct  supervision and presence of USD 443 personnel. Volunteers must complete a volunteer application, which  will be maintained at the school sponsoring the event. Examples might include classroom aides, regularly  scheduled volunteer readers, etc.  
• Tier III: This includes volunteers who may be regularly or temporarily involved in supervising  students, especially when staff supervision is not immediately present. This includes, but is not limited  to regularly-scheduled tutors, overnight trip sponsors, volunteer coaches, mentors, or other  regularly working in direct contact with students without the presence of USD 443 personnel.  

Tier III volunteers require a criminal records background check and district approval. (See the Authorization and Disclosure for Background Check Form). Tier III volunteers may not begin working with students until  completion of the volunteer application and the background check.

Long-term Tier II and Tier III volunteers may be issued school district volunteer photo identification badges upon the request of the building principal.  

Volunteers who may transport students in district or personal vehicles are subject to an approved motor vehicle report. 

General Guidelines 
Tier I volunteers must sign in upon arrival at the event. A sign-in/out log will be maintained at the  respective building. These volunteers will be provided with a “Visitor” name badge. 

Principals will ensure that that the district’s visitor management system is properly implemented. During regular school hours when students are present, principals may restrict access to parents or guardians who are  sex offenders. During regular school hours when students are present, principals will deny access to any other  person who is a sex offender.

There should be another volunteer, school district employee, or parent in the area where you are working with students. If you are going to work one-on-one or in small groups away from the classroom, leave the door to the room open or stay in an open area. Make sure you are in plain sight. 

To protect your privacy, and that of students, do not ask for a student’s home address, phone number, email address, etc., or take their picture. Also, do not share your email address, home address or phone  number with a student. 

Student/volunteer interactions are generally limited to the campus. Students are not allowed to meet with volunteers off school grounds, unless they are accompanied by their parent, or are connected to the  volunteer through another agency (i.e. church, sports, etc.).

 Volunteers should use adult/staff restrooms only. Do not accompany a student into the restroom. Any information learned from staff about student, or from interacting with students, is confidential.  Please remember this when discussing your volunteer work outside of the school. However, school volunteer  are mandatory reporters in the event that child abuse is suspected. 

Policy Reference: EBAA

Policy Reference: IFC

Adoption Date: 06/06/2006, Revised: 07/07/2008; 03/08/2016; 10/11/2021

KG 

Use of School Facilities by Community Groups 

The board may allow use of school buildings and school grounds by community groups outside the school day.  

Use of any school facility or school grounds, however, shall not interfere with daily school use or any school sponsored activity. Priority for facility use outside of the school day goes to use promoting student academic achievement. Notwithstanding the previous statement, the district shall provide equal access to the Boy  Scouts and other designated youth groups which are neither school sponsored nor co-curricular in nature. 

Use in Accordance with Board Policies 

As a condition to initial use of and continued access to district property and facilities, groups and/or organizations must follow Kansas law and board policy prohibiting the use of drugs, alcohol, and tobacco on district property and ensure individuals in attendance refrain from using such substances on district property as well. Failure to abide by this provision may result in a revocation of facility use privileges. 

Fees and Rental Charges 

The board shall establish reasonable fees and/or rental charges for the use of any school facility or school grounds; fees and/or rental charges will cover costs of wages of school personnel involved and utilities, and  associated costs for supplies. The fee and/or rental charges shall be approved by the board and shall be  reviewed annually. 

Lease Arrangements 

The board shall approve any lease arrangements. 

Supervision of Non-School Groups 

Whenever any school facility is used by non-school groups or individuals, a school employee may be on duty  to see that the building and equipment are properly used. A school employee may not be required to be on duty when, in the principal’s opinion, it is not necessary. 

Insurance and/or Bonds 

The board, through its duly authorized agent, reserves the right to require bonds (cash or otherwise), insurance, or other damage deposits, acceptable to the board before allowing use of the schools’ facilities. Use  is subject to limited access and availability. Any damages occurring during use will be billed to the individual  and/or organization renting the facility. 

Comanche Middle School Stage Use 

Comanche Middle School “stage” is intended for musical demonstrations, school plays (with props only, no  sets permitted), speeches, talent shows and similar events. Combustible sets shall not be permitted. The school principal is responsible for enforcement of these conditions for use.  

Policy Reference: DFG

Policy Reference: JH

Adoption Date: 07/07/2008, Revised: 08/11/2014 

KGA 

Use of District Personal Property and Equipment  

Requests for use of district personal property or equipment by outside tax-exempt organizations shall be submitted to the superintendent or the superintendent's designee. Any request shall be granted or denied  pursuant to guidelines for using personal property or equipment approved by the board. The superintendent may establish a deposit or requirement for the purchase of insurance for use of district personal property or equipment before it is removed from the school grounds or other district property. The deposit will be paid to the principal designee and will be refunded when the property or equipment is returned in working order.  

Lost, Stolen, or Damaged Property or Equipment 

No request for use of district personal property or equipment shall be granted until the requestor executes a use agreement specifying such person will agree to pay the district fair market value for any district personal  property or equipment that has been lost, stolen, or has suffered irreparable damage while in the requestor's  possession. For the purposes of this policy, "irreparable damage" shall include any damage severe enough that  the cost to repair such equipment would be more than the fair market value of the district personal property or  equipment. If district personal property or equipment is returned damaged beyond normal wear and tear of  acceptable use, the requestor shall be responsible for the cost to repair such personal property or equipment.  The district may also require the purchase of insurance.  

Personal Use 

No district personal property or equipment shall be used by staff for personal reasons at school or away from  its designated station without the prior approval of the superintendent; the building principal; or designee. No  district personal property or equipment shall be used by the superintendent for personal reasons at school or  away from its designated location without the prior approval of the board of education.  

Definition 

District personal property means any property other than property that is land, buildings and property that is  physically attached to land or buildings which is owned by or under the control of the school district.  

Adoption Date: 01/11/1993, Revised: 07/09/2012; 07/07/2008; 04/16/2008; 01/10/2022; 07/11/2022 

KGB
Concealed Observations
(See JGGA)

Unless otherwise provided in this policy or policy JGGA, individuals are prohibited from recording students, employees, and/or board members surreptitiously or through the use of concealed audio and/or visual recording devices. This prohibition is in effect at school, on or in district property, and at meetings and conferences held for educational or disciplinary purposes.

Exceptions to this prohibition include the use of video surveillance throughout district facilities and in district vehicles, provided in accordance with JGGA; the recording or livestreaming of open meetings subject to the Kansas Open Meetings Act; the recording of due process hearings or student disciplinary hearings for evidentiary purposes; recording of students for use during the student’s evaluation or provision of special education services with the principal’s prior permission; and the recording of a school sponsored activity, program, or event which is open to the general public.

Individuals wishing to record students, employees, or board members at school, on or in district property, or at meetings and conferences as previously described shall first notify the superintendent or building principal in advance. If such recording is not prohibited by law or policy, the administrator may allow the recording and may make arrangements to record on behalf of the district.

Policy Reference: JGGA

Approved: KASB Recommendation –6/16; 6/25

KGC 

Bullying by Parents  

The board of education, in its commitment to provide a positive and productive learning and working environment for its students and staff in accordance with state law, prohibits bullying in any form by any  student, staff member, or parent towards a student or a staff member on or while using school property, in a  school vehicle, or at a school-sponsored activity or event. For the purposes of this policy, the term “bullying”  shall have the meaning ascribed to it in Kansas law. 

The administration shall propose, and the board shall review and approve a plan to address bullying as prohibited herein. 

Parents participating in prohibited bullying conduct aimed at district students and/or staff members may jeopardize their access to district facilities; district property; school sponsored activities, programs, and events; and/or district students and/or staff members through the district’s communication systems. As appropriate, reports to local law enforcement will be filed to report criminal bullying behaviors. 

This policy and the district bullying plan may be posted on the district’s website, and copies of such documents shall be made available to parents of current students upon request.  

Policy Reference: EBC

Policy Reference: GAAE

Policy Reference: JDDC

Policy Reference: KGD

Adoption Date: 08/12/2013, Revised: 03/08/2016; 07/11/2022

KGD 

Disruptive Acts at School or School Activities 

Disruptive acts at school or school sponsored activities will not be tolerated. Persons threatening the safety of  students, school personnel, or other persons; to damage school property; or to interfere with school or school  activities or the educational process will be asked to leave the premises.  

The school administration and staff are responsible for handling any disturbance caused by adults or students.  

The final decision for determining if assistance is needed is the responsibility of the superintendent or school  principal. In the absence of these individuals, the determination shall be made by the assistant principal or  person designated to be in charge of the building or activity. The superintendent shall be notified of any  serious problem at the school. 

Possession of a Firearm 

Unless otherwise required by law or authorized by board policy, no person other than a law enforcement  officer shall possess a firearm on any district owned or operated property; within any district owned or  operated building or facility; in a school vehicle; in an employee’s personal vehicle being used to transport  students or school staff in the performance of job duties for the district; or at any school sponsored activity,  program, or event. This prohibition includes possession of concealed and/or openly carried weapons; however  such prohibition shall not apply to the secured storage of a handgun in a district employee’s own locked  vehicle on school property so long as such weapon is maintained out of plain sight.  

Appropriate signs shall be conspicuously posted as directed by the board and required by law.  

Anyone in violation of this policy shall be directed to leave the premises immediately and not return without  prior approval from the building administrator or superintendent. Failure to comply with such order will result  in a report to law enforcement.

All persons, authorized by federal or Kansas law in compliance with USD 443 BOE Policy, to be in possession of USD 443 property. 

Will not handle any firearm, weapon or less lethal weapon for the purpose of conducting maintenance.

Will not handle any firearm, weapon or less lethal weapon for the purpose of conducting an inspection.

Will transport any firearm, weapon or less lethal weapon upon the authorized person in a secure manner or in a department approved container. 

Firearms is defined in 18 U.S. Code 921 as “(A) any weapon (including starter gun) which will or is designed to or may readily be converted to expel a projectile by the action of an explosive..”

Weapons include but are not limited to impact weapons and switch blades as defined in KS Statute 2012 Article 63 Section 21-6301

Less Lethal Weapon is loosely defined as a weapon system that minimizes risk of death and serious injury when employed properly, including  but not limited to conducted energy devices (CED) and chemical weapons (defense spray).

Policy Reference: EBC

Policy Reference: GAAE

Policy Reference: JCDBB and JDDC

Policy Reference: KGC

Adoption Date: 12/8/2003, Revised: 7/7/2008; 08/12/2013, 08/10/2015  5/11/2026

KGDA 
Public Conduct On School Property 

The superintendent or the superintendent’s designee may deny access to the school buildings, facilities,  and/or grounds of the district to persons who have no lawful business to pursue at the school, persons who  are acting in a manner disruptive or disturbing to the normal educational functions of the school, or persons  who are on school property in violation of Board and/or building policy. Administrative personnel may  demand identification and evidence of qualification for access of anyone desiring to use or come upon the  premises of the particular school or facility. 

Persons, including parents or persons acting as parents, who have legitimate reasons for being on school  property must nevertheless abide by policies adopted by the board and building policies specifically applicable  to each school. Such building policies shall be published annually in the school handbook and shall be posted  at the school in a conspicuous place visible to all who enter the premises. Visitors must secure and wear a  visitor’s pass to enter school buildings during the school day. 

Anyone who refuses or fails to leave district buildings, facilities, and/or grounds after being requested to do so  by an authorized district employee shall be considered to be trespassing in violation of Kansas law. In such  case, the police will be contacted, and arrest and criminal charges may result. 

The administration will determine if the individual who has been asked to leave a district building, facility, or  grounds is allowed to return in the future. If the individual is not to return in the future, the appropriate  “Trespass Notification” is to be sent to the individual. 

Notice of Protections Under the Kansas Tort Claims Act 
As a teacher employed by Unified School District No. 443, Dodge City, Kansas, you are entitled to protections  under the Kansas Tort Claims Act, K.S.A. 75-6101 et seq. 

• What is the Kansas Tort Claims Act? 
  • It is the state statutory scheme which allows governmental entities, including public school districts, in the  state to be sued for damages caused by the negligent or wrongful acts or omissions of employees, officers, or  board members. In cases arising under the Kansas Tort Claims Act, liability is limited to $500,000 for any  number of claims arising out of a single occurrence or accident or to the extent of the district’s insurance,  whichever is greater. U.S.D. 443’s insurance with regard to tort claims provides liability coverage for such  claims up to $500,000.00. (See K.S.A. 75-6101 et seq.) 
• Are there any situations in which a school district may be exempt from liability for negligent acts? Yes, the law contains several exemptions. A school district and its employees are not liable, under the Tort  Claims Act, for damages resulting from: 
  • Legislative functions, such as adopting or failing to adopt a policy;  
  • Judicial functions, such as a student or teacher due process hearing;  
  • Enforcement or failure to enforce a statute, regulation, or board resolution;  
  • Adoption or failure to adopt written personnel policies which protect persons’ health or safety;  
  • Any claim based on the performance of or failure to perform a discretionary function or duty, regardless  of whether discretion is abused;  
  • The assessment or collection of taxes;  
  • Any claim by an employee which is covered by workers compensation;  
  • Snow or ice or other temporary or natural conditions on school property; 
  • The plan or design for the construction or improvement to public property;  
  • Any claim for injuries resulting from the use of any public property intended or permitted to be used as a  park, playground, or open area for recreational purposes, except in cases of gross or wanton negligence; or  
  • The natural condition of any unimproved public school property. 
• Is the school district liable for all negligent acts of its employees? 
  • No. The district is only liable for acts or omissions of employees which occur in the scope of the employee’s  employment and which are done with actual fraud or actual malice. 
• Will the district provide me a legal defense for claims under this act? 
  • Generally yes. Upon request of an employee, the district shall: 
    • Provide for the defense of any civil action or proceeding against you, in your official or individual capacity  or both, on account of an act or omission in the scope of your employment with the district; and  
    • Provide legal counsel to you when you are summoned to appear before any grand jury or inquisition on  account of an act or omission in the scope of your employment with the district.  
    • The district has no right to recover expenses from you for this defense or representation, except as  provided in K.S.A. 75-6109, and amendments thereto. 
• Can the district refuse to provide me a defense under the act? 
  • Yes, the district may refuse to provide for the defense of an action against you or to provide you with  representation if the district determines: 
    • The act or omission was not within the scope of your employment;  
    • You acted or failed to act because of actual fraud or actual malice;  
    • The defense of the action or proceeding would create a conflict of interest between you and the district; or  The request was not made in accordance with law. 
• How do I request the district to come to my defense or to provide me with representation? You must make a request for such in writing within 15 days of receiving service of process or a subpoena of  the action. This request is to be filed with the board of education.  

The district may reimburse you such reasonable attorney fees, costs and expenses as are necessarily incurred  in defending a claim against the you for punitive or exemplary damages if: (1) The action or proceeding arose  out of an act or omission in the scope of the your employment; and (2) you reasonably cooperated in good  faith in the defense of the claim.  

I acknowledge that I have been provided with notice protections provided to me in accordance with the  Kansas Tort Claims Act. 

Teacher Signature ______________________________________                            Date _________________ 

Teacher Name (Printed) ______________________________________ 

Adoption Date: 08/11/2014

KH 

Gifts to Schools 

Any organization or individual making a gift to the district shall have the prior approval of the board. All gifts  will be regarded as district property. 

Persons or organizations desiring to make gifts to the schools should contact the superintendent. 

Regulation Information 

Principals may accept on behalf of and for the school district any bequest or gift of money, property, or equipment valued at less than $500.00 for a purpose deemed by the principal to be suitable, and to utilize the  bequest or gift as designated. Such gifts must be reported to the Superintendent and comply with accounting and/or inventory control guidelines. 

Any gifts, valued at $500.00 or more, presented to the school district should be accompanied by a letter from  the building principal or appropriate administrator for official action and recognition by the Board. School affiliated groups, such as PTA's and student activity groups, shall NOT be exempt from this procedure.  

Acceptance of gifts will not imply endorsement of any product or business. 

Donations from student activity support organizations shall be administered by the respective school principal  with the assistance of the activity coordinator and in cooperation with the support organization officers and advisors. 

Donations of equipment shall be made only following consultation with the Supervisor of Maintenance. In the  event the Supervisor of Maintenance has a concern, it should be submitted to the Superintendent of Schools  within five working days from the date of notice. 

The staff of U.S.D. 443 shall encourage community participation in the activities of the various schools;  however, the primary focus of the school shall not be solicitation of donations. Before accepting gifts the board and principal will consider the following criteria: 

• Have a purpose consistent with those of the school. 
• Will not begin a program which the board would be unwilling to take over when the gift or grant funds  are exhausted. 
• Would not bring undesirable or hidden costs to the school system. 
• Place no restrictions on the school program. 
• Will not be inappropriate or harmful to the best education and/or health of pupils. 
• Will not be in conflict with any provision of the school code or public law. 
• All gifts, grants and bequests shall become school district property. 

Policy Reference: GAJ

Policy Reference: JL

Adoption Date: 12/13/1993, Revised: 07/07/2008

KI 

Free Materials Distribution in Schools 

The superintendent reserves the right to refuse distribution of any material by outside individuals or groups to  the students of the district in accordance with the rules adopted by the board. 

Political Campaign Materials 

In order to further citizenship training, the board encourages responsible and balanced use of political  materials. 

Special Interest Materials 

The superintendent shall establish rules and regulations governing the distribution of special interest materials  in the building. 

Advertising in the Schools or On School Property 

No advertising of materials used for commercial purposes shall be permitted in the school buildings or on the  grounds of the district without prior approval of the superintendent. Advertising in student publications shall  be regulated by rules and regulations developed by the superintendent. Ads specifically promoting drug  paraphernalia, tobacco products, alcohol products or any controlled substance are prohibited in any school sponsored publication or on school property. 

Use of Religious Materials 

Religious materials may be used in the regular classroom to study the historical or cultural aspects of religion,  but such material is prohibited if used to indoctrinate the practice of a religion. 

Distribution of Religious Material 

The distribution of any religious materials, bound or unbound, is prohibited on school grounds or in any  attendance facility before, during or after the school day or a school activity. Religious materials as prohibited  herein may be described as but not limited to the following: any version of the Bible (including the Gideon Bible), translations of the Septuagint and the Apocrypha, Torah, Koran or any similar religious books of faith,  pamphlets, sectarian or denominational books, tracts, papers or other such materials including pictures,  symbols, crosses, statues or icons. This prohibition on distribution does not conflict with the use of any such  materials as provided in IKD School Ceremonies and Observances. 

Mailing Lists 

No mailing lists of students shall be given to individuals, organizations or vendors for the purpose of  distributing materials. 

Adoption Date: 12/08/2003, Revised: 07/07/2008

KK 

Disposal of District Property  

Except when disposing of a school district building, the board may dispose of property in a manner the board  deems to be in the district’s best interest. Whenever such excess district property is to be sold at auction, all  sales shall be to the highest bidder. No credit shall be extended. 

Disposal of a School District Building 

Within 30 days after the board of education adopts a resolution to dispose of a school district building, the board  shall submit written notice of its intention to dispose of such building to the legislature. Such notice shall be  filed with the chief clerk of the house of representatives and the secretary of the senate and shall contain the  following: 

• A description of the school district's use of such building immediately prior to the decision to dispose  of such building; 
• the reason for such building's disuse and the decision to dispose of such building; 
• the legal description of the real property that is to be disposed; and 
• a copy of the resolution adopted by the board of education. 

Upon receipt of the notice, the legislature may adopt a concurrent resolution state the legislature’s intention  that the state acquire the school district building in the following manner. 

If the notice is received by the legislature during a regular legislative session, the legislature shall have 45 days  to adopt a concurrent resolution as outlined below. 

If the notice is received when the legislature is not in regular session, then the legislature shall have 45 days  from the commencement of the next regular session to adopt a concurrent resolution as outlined below. 

If the legislature does not adopt a concurrent resolution as outlined below within the 45-day period, then the  school district may proceed with the disposition of such school district building in accordance with state law. 

Such concurrent resolution shall include: 

• The name of the school district that owns such building; 
• the information contained in the written notice as outlined above; and 
• the state agency that intends to acquire such building and the intended use of such building upon  acquisition. 

Upon adoption of a concurrent resolution, the state agency named in such resolution shall have 180 days to  complete the acquisition of such school district building and take title to the real property. Upon request of the  state agency acquiring the school district building, the legislative coordinating council may extend the 180-day  period for a period of not more than 60 days.  

The board shall not sell, gift, lease or otherwise convey such building or any of the real property described in  the written notice or take any action or refrain from taking any action that would diminish the value of such  property during the 180-day period or any extension thereof.  

If the state agency does not take title to the property within the 180-day period or any extension thereof, then  the school district may proceed with disposition of such school district building in accordance with state law and  any written agreements entered into between such state agency and the school district.

For purposes of this policy, the term "state agency" means any state agency, department, authority, institution,  division, bureau, or other state governmental entity. 

Policy Reference: DFM 

Adoption Date: 06/06/2006, Revised: 07/07/2008; 06/26/2023

KM 

Visitors to the School 

The board encourages patrons and parents to visit district facilities. Patron visits shall be scheduled with the teacher and the building principal.

Notices shall be posted in school buildings to require visitors to check in at the office before proceeding to contact any other person in the building or on the grounds.

 Any person who visits a building and/or grounds of the district will be under the jurisdiction of the building principal who shall be responsible for developing rules and regulations governing the presence of visitors in the buildings.

In accordance with Kansas law, off-duty law enforcement officers identifying themselves as such upon entry into a district building cannot be requested or required to provide or record personal information such as their email address, home phone number, or home address. Nor shall such officers be required to wear any item identifying them as a law enforcement officer or as being armed. School personnel may request to see the identification required by such officer's law enforcement agency to verify the individual is a law enforcement officer. 

The principal has authority to request assistance from law enforcement if any visitor to the district's buildings or grounds refuses to leave or creates a disturbance. Violation of this rule may lead to removal from the building or grounds and denial of further access to the building or grounds. Violators of this board policy may be subject to the state trespass law.

Adoption Date: 06/06/2006, Revised: 07/07/2008; 10/11/2021 , 6/2025, 12/2025

KMA 

Tobacco-Free School Grounds for Visitors  

The use of any tobacco product by parents, contractors, volunteers, and all other visitors is prohibited at all  times in any district facility; in school owned or operated property. 

The following definitions apply to this policy. 

• “Tobacco product” means any product that is made from or derived from tobacco, or that contains  nicotine, that is intended for human consumption or is likely to be consumed, whether smoked, heated,  chewed, absorbed, dissolved, inhaled, or ingested by any other means, including, but not limited to,  electronic nicotine delivery system (hereafter “ENDS”), cigarettes, cigars, pipe tobacco, chewing  tobacco, snuff, or snus. Tobacco products also means any component or accessory used in the  consumption of a tobacco product, such as filters, rolling papers, pipes, charging devices, cartridges, and  any substance used in ENDS, whether or not they contain nicotine. This definition does not include FDA approved Nicotine Replacement Therapies including transdermal nicotine patches, nicotine gum, and  nicotine lozenges. 
• “Electronic nicotine deliver system” or “ENDS” means any device that delivers a vaporized solution  (including nicotine, THC, or any other substance) by means of cartridges or other chemical delivery  systems. Such definition shall include, but may not be limited to, any electronic cigarette, vape pen,  hookah pen, cigar, cigarillo, pipe, or personal vaporizer. 

Policy References: GAOC

Policy Reference: JCDAA

Adoption Date: 08/10/2020

©KASB. This material may be reproduced for use in USD 443. It may not be reproduced, either in whole or in part, in any form whatsoever, to be given, sold or  transmitted to any person or entity including but not limited to another school district, organization, company or corporation without written permission from KASB. 

KN 
Complaints
(See BCBI, DE, GAAC, GAACA, GAAB, GAAF, IF, IKD, JCE, JGEC, JGECA, and KNA)

General Complaints
The board encourages all complaints regarding the district to be resolved at the lowest possible administrative level. If the investigation and determination procedures of a complaint are not regulated in another board policy or the negotiated agreement, as applicable, it will be designated a general complaint subject to processing under this policy. Whenever a general complaint is made directly to the board as a whole or to a board member as an individual, it will be referred to the administration for study and possible resolution pursuant to the procedures outlined in this policy.

Informal Procedures
The building principal shall attempt to resolve general complaints in an informal manner at the building level. Any school employee who receives a general complaint shall inform the individual of the employee’s obligation to report the complaint and any proposed resolution of the complaint to the building principal. Upon becoming aware of a complaint, the building principal shall, within a reasonable time, but without delay, discuss the complaint with the individual to determine if it can be resolved. If the matter is resolved to the satisfaction of the individual, the building principal shall document the nature of the complaint and the proposed resolution and forward this record to the district compliance coordinator. 

If the matter is not resolved to the satisfaction of the individual in the meeting with the principal, or if the individual does not believe the resolution remains acceptable, the individual may initiate a formal complaint.

Formal Complaint Procedures

• A formal complaint shall be filed within 10 school days of the conclusion of the informal procedures. The formal complaint shall be in writing and contain the name and address of the person filing the complaint. The complaint shall briefly describe the alleged violation. If an individual does not wish to file a written complaint, and the matter has not been adequately resolved through the informal procedures, the building principal may initiate the complaint. Forms for filing written complaints are available in each school building office and the central office.
• If appropriate, an investigation shall follow the filing of the complaint. If the complaint is against the superintendent, the board may appoint an investigating officer. In other instances, the investigation shall be conducted by the building principal, the compliance coordinator, or another individual appointed by the board or the superintendent. The investigation shall be informal but thorough. The complainant and the respondent will be afforded an opportunity to submit written or oral evidence relevant to the complaint and to provide the names of potential witnesses who may have useful information.
• A written determination of the complaint’s validity and a description of the resolution shall be issued by the investigator, and forwarded to the complainant and the respondent. If the investigator anticipates a determination will not be issued within days after the filing of the complaint, the investigator shall provide written notification to the parties including an anticipated deadline for completion.
  • If the investigation results in a recommendation that a student or staff member be subject to discipline, the specifics will not be included in the written determination provided to the parties to protect the privacy rights of the student or staff member.
  • If the investigation results in a recommendation that a student be suspended or expelled, procedures outlined in board policy and state law governing student suspension and expulsion will be followed.
  • If the investigation results in a recommendation that an employee be suspended without pay or terminated, procedures outlined in board policy, the negotiated agreement (as applicable), and state law will be followed.
• Records relating to complaints filed and their resolution shall be forwarded to and maintained in a confidential manner by the district compliance coordinator.

Appeal Procedures
The complainant or respondent may appeal the determination of the complaint. Appeals shall be heard by the district compliance coordinator, a hearing officer appointed by the board or superintendent, or by the board itself. The request to appeal the determination shall be made within 20 days after the date of the written determination of the complaint at the lower level. The appeal officer shall review the evidence gathered by the investigator at the lower level and the investigator’s report and shall afford the complainant and the respondent an opportunity to submit further evidence, orally or in writing, within 10 days after the appeal is filed. Whenever an appeal officer is appointed to review an appeal, the appeal officer will prepare a written report to the board within 30 days after the appeal is submitted for decision. The board shall render its decision not later than the next regularly- scheduled meeting of the board following the receipt of the report and provide the parties with notice of the result of the appeal. Any matter determined by the board in accordance with this process shall be valid to the same extent as if the matter were fully heard by the board without an appeal officer.

• Use of this complaint procedure is not a prerequisite to the pursuit of any other remedies including the right to file a complaint with the Office for Civil Rights of the U.S. Department of Education, the Equal Employment Opportunity Commission, or the Kansas Human Rights Commission.

If it is determined at any level that a violation of board policy or school rules occurred, the district will take prompt, remedial action to prevent  reoccurrence. The district prohibits retaliation or discrimination against any person for participating in the complaint process; or making a complaint, testifying, assisting, or participating in any investigation, proceeding, or hearing. 

Complaints Against the Superintendent
A complaint against the superintendent shall be filed in writing with the clerk of the board of education as soon as possible after the conduct occurs that led to filing a complaint but not later than 20 days after the complainant becomes aware of the alleged violation, unless the conduct forming the complaint is ongoing. If appropriate the board, or the board’s designee, shall investigate the complaint. If the board appoints a designee to conduct the investigation, the designee shall submit a report of the designee’s findings upon which the board will decide the complaint. The board shall review the report and decide the matter as soon as reasonably possible but not later than sixty (60) days after the complaint is filed. After the board has reviewed the report, it may, in its sole discretion, request a meeting with the investigator or any party. The board may extend the timeframe for issuing a decision by providing the complainant with written notice of the proposed decision date. There is no appeal from the board’s decision.

Complaints About Discrimination on the Basis of Sex
Complaints regarding alleged discrimination on the basis of sex, as prohibited by Title IX of the Education Amendments of 1972 and other federal and state laws regulating such discrimination and discriminatory harassment, shall be handled in accordance with the procedures outlined in board policies GAAC, for staff, and JGEC, for students, and shall be directed to the Title IX Coordinator at (Position or name, address, email address, and phone number of Title IX Coordinator).

Complaints About Discrimination or Discriminatory Harassment Not on the Basis of Sex
Discrimination against any individual on the basis of race, color, national origin,sex, disability, age, genetic information, or religion in the admission to, access to, treatment, or employment in the district’s programs and activities is prohibited. (Position, address, email address, and phone number of the district compliance coordinator) has been designated to coordinate compliance with nondiscrimination requirements contained in Title VI and Title VII of the Civil Rights Act of 1964 (with the exception of discrimination on the basis of sex), Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, the Personal Responsibility Work Opportunity Reconciliation Act of 1996, and the Food Stamp Act of 1977, as amended.

For information regarding the investigation or resolution process for complaints of discrimination or discriminatory harassment not involving sex-based conduct or district child nutrition programs, see board policies GAAB for staff members and JCE for students.

Complaints Concerning Child Nutrition Programs
Complaints alleging discrimination in child nutrition programs offered by the district shall be handled in accordance with the procedures outlined in board policy KNA.

Complaints About Policy
The superintendent shall report any unresolved complaint about policies to the board at the next regularly scheduled board meeting.

Complaints About Curriculum
The superintendent shall report a failure to resolve any complaint about curriculum to the board at the next regularly scheduled board meeting. See board policy IF for complaints dealing with textbooks and instructional materials.

Complaints About Instructional Materials
The building principal shall report any unresolved complaint about instructional materials to the superintendent promptly after receiving the complaint. See board policy IF.

Complaints About Facilities and Services
The superintendent shall report any unresolved complaint about facilities and services to the board at the next regularly scheduled board meeting.

Complaints About Personnel
The superintendent or the building principal involved shall report any unresolved complaint about personnel to the board at the next regularly scheduled board meeting.

Complaints About Emergency Safety Intervention Use
Complaints concerning the use of emergency safety interventions by district staff shall be addressed in accordance with the local dispute resolution process outlined in board policy GAAF.

Complaints About School Rules
Any student may file a complaint with the principal concerning a school rule or regulation that applies to the student. The complaint shall be in writing, filed within 20 days following the application of the rule or regulation, and must specify the basis for the complaint. The principal shall investigate the complaint and inform the student of the resolution within 10 days after the complaint is filed.

Policy Reference: BCBI

Policy Reference: DE

Policy Reference: GAAC, GAACA, GAAB and GAAF

Policy Reference: IF and IKD

Policy References: JCE, JGEC and JGECA

Policy Reference: KNA

Approved: KASB Recommendation – 9/97; 8/98; 3/00; 4/07; 6/13; 6/15; 6/20; 7/20; 12/22; 6/23; 12/24;6/2025

KNA 

Complaints Regarding Child Nutrition Programs 

Discrimination against any individual on the basis of race, color, national origin, sex, disability, age, or retaliation  for prior civil rights activity in any program or activity conducted or funded by the United States Department of  Agriculture is prohibited. (Position or name, address, email address, and phone number of compliance  coordinator) has been designated to coordinate compliance with nondiscrimination requirements contained in  Title VI of the Civil Rights Act of 1964, Americans with Disabilities Act, Section 504 of the Rehabilitation Act of  1973, Age Discrimination Act of 1975, Personal Responsibility Work Opportunity Reconciliation Act of 1996, and  the Food Stamp Act of 1977, as amended. 

Complaints About Discrimination in Child Nutrition Programs 

To file a complaint of discrimination regarding child nutrition programs offered by the district, complete the  USDA Program Discrimination Complaint Form (AD-3027) at:  

U.S. Department of Agriculture - Office of the Assistant Secretary for Civil Rights or write a letter and provide the information requested  in the form. To request a complaint form, call (866) 632-9992. Submit the completed form to: 

U.S. Department of Agriculture 

Office of the Assistant Secretary for Civil Rights 

1400 Independence Avenue, SW 

Washington, D.C. 20250-9410. 

FAX: (202) 690-7442 

Email: program.intake@usda.gov 

Adoption Date: 08/10/2020

©KASB. This material may be reproduced for use in USD 443. It may not be reproduced, either in whole or in part, in any form whatsoever, to be given, sold or  transmitted to any person or entity including but not limited to another school district, organization, company or corporation without written permission from KASB.