E - Business Management

EA 

Goals and Objectives 

The district's business affairs shall be managed in the most economical and efficient manner possible. The  superintendent has authority to manage the district's business affairs. 

In order to accomplish the goals of the board, personnel will be employed to administer the various tasks associated with the district's business affairs. The superintendent, business manager or designee is delegated the authority to manage the business affairs of the district, and may delegate said responsibility to other qualified employees. However, the superintendent, as chief administrative officer of the district, must bear the final responsibility of the success or failure of all business affairs. 

Adoption Date: 6/6/2006, Revised: 7/7/2008

 

EAB 

Energy Conservation 

The Dodge City Public Schools Board of Education encourages the conservation of energy in the operation of its facilities. 

The administration of the school district shall submit to the Board of Education standards and procedures which are designed to achieve the goal of maximizing the efficient use of energy (gas, electricity, water) while at the same time, maintaining an environment that is conducive to effective teaching and learning. 

Adoption Date: 6/6/2006, Revised: 7/7/2008

 

EB 

Buildings and Grounds Management 

All district buildings and property shall be maintained and inspected on a regular basis. 

The superintendent shall develop a comprehensive program which will ensure proper maintenance of all  district-owned property. 

Adoption Date: 7/19/2006, Revised: 7/7/2008

 

EBA 

Insurance Program 

All district-owned property, real and personal, will be insured to cover losses from natural causes, fire,  vandalism, and other casualties. Insurance shall also cover theft of district monies. 

Liability Other Than for Vehicles 

To the extent permitted by law, the board may insure all employees against legal action arising out of the  performance of any authorized duties. The board may also purchase insurance covering loss resulting from  student participation in a work-based learning program authorized by the district. The board may authorize the  district to join a group-funded pool to provide insurance coverage for the district. 

The district may designate one or more insurance agents of record. The superintendent may work with the  insurance agent of record or group-funded pool to develop adequate insurance programs and/or proposals  covering the district's employees and property. 

Adoption Date: 07/19/2006, Revised: 07/07/2008, 07/11/2022

 

EBAA 

Workers Compensation 

The district will participate in workers compensation as required by current statute. The combined workers’  compensation benefits and salary received under allowed sick leave, or other available leave, shall not exceed  one full day’s pay. 

All employees of the district shall be covered by workers compensation. Workers compensation coverage is  provided for all employees regardless of assignment, length of assignment, and/or hours worked per day.  Benefits are for personal injury from accident or industrial diseases arising out of and in the course of  employment in the district. 

The workers compensation plan will provide coverage for medical expenses and wages to the extent required  by statute to those employees who qualify; however, the amount of workers compensation benefits and sick leave benefits shall not exceed a regular daily rate of pay. An employee using sick leave, or other available leave, in combination with workers compensation will be charged for one full or partial day of sick leave, as provided for in the sick leave policy or the negotiated agreement, for each day of absence until the employee’s sick leave is exhausted. 

Any employee who is off work and drawing workers compensation shall be required to provide the HIPPA  Compliance Officer with a written doctor’s release before the employee is allowed to return to work. In addition, should the employee be released to return to work by a doctor and fail to do so, all benefits under sick leave shall be ended and those benefits under workers compensation shall be restricted as provided by current statute. 

Choice of Physician 

The board shall have the right to choose a designated health care provider to provide medical assistance to  any employee who suffers an injury while performing their job. 

Policy Reference: KFD  

Adoption Date: 6/6/2006, Revised: 7/7/2008

 

EBB 

Safety 

The district shall make reasonable efforts to provide a safe environment for students and employees. 

Safety Rules 

The superintendent and staff shall develop necessary rules and regulations for student safety in school and at  school activities.  

Safety Unit 

Teachers who instruct in hazardous curriculum areas will teach a unit each year or semester dedicated to  safety rules inherent in the particular subject matter.  

Appropriate safety signs, slogans, or other safety items shall be posted on or in the near vicinity of potentially  dangerous devices or machinery.  

No student will be permitted to participate in the class until satisfactory knowledge of the safety rules are  demonstrated to the teacher. Teachers will conduct periodic reviews of safety rules during the school year.  

Warning System 

The board will seek to cooperate with local government officials, emergency preparedness authorities, and  other related state agencies to maintain adequate disaster warning systems.  

Safety Inspections 

The superintendent, building principals, and maintenance personnel will regularly inspect each attendance  center, playground and playground equipment, boilers, bleachers, and other appropriate areas to see that they are adequately maintained. Written records of these inspections shall be maintained. If repairs are necessary, the individual conducting the investigation shall immediately inform the building principal, superintendent, or immediate supervisor in writing. Necessary steps either to repair or to remove the defect will be taken as soon as possible. Defects requiring expenditure of money in excess of funds budgeted for that purpose will be reported to the board. Any defects not immediately removed, repaired, or otherwise eliminated shall be blocked off with fences or other restraining devices, and adequate warnings posted.  

Heating and Lighting 

All furnaces, boilers, and lighting fixtures will be inspected annually to ensure safety for students, district  employees, and patrons. These devices shall meet minimum state and federal standards.  

The use of space heaters in district buildings is permitted so long as all heaters are: UL listed and approved;  plugged directly into the wall outlet and not used with an extension cord; and have a 3 foot clearance from any combustible items that may catch fire. Combustible items include, but are not limited to, paper products, clothing, and blankets. Staff members who wish to bring their own space heater shall first get the approval of  their immediate supervisor. 

Safety 

If repairs are necessary, the individual conducting the investigation shall immediately inform the building  principal, superintendent or immediate supervisor in writing. Necessary steps either to repair or to remove the defect will be taken as soon as possible. Defects requiring the expenditure of money, in excess of funds  budgeted for that purpose will be reported to the board. Any defects not immediately removed, repaired or 

otherwise eliminated shall be blocked off with fences or other restraining devices, and adequate warnings  posted. 

Policy Reference: JBH  

Adoption Date: 06/06/2006, Revised: 02/12/2002; 07/07/2008; 08/11/2014 

 

EBBA 

Hazardous Waste Inspection and Disposal 

Inspection 

Regular inspection of district facilities for hazardous waste shall be conducted by the district’s maintenance  supervisor. Written records of these inspections shall be maintained. 

Disposal 

When hazardous waste material is produced in a class, or otherwise located in the district, its disposal shall be in accordance with state and federal rules and regulations, or current law. 

Rules 

The superintendent shall develop written rules and procedures for notifying district administrators that hazardous waste has been discovered and/or produced and rules for reporting the proper disposal of waste. These rules and regulations shall be distributed to all staff members in classified and certified handbooks. 

Adoption Date: 6/6/2006, Revised: 7/7/2008

 

EBBD 

Evacuations and Emergencies 

If an emergency interferes with the normal conduct of school affairs, students may be dismissed from school only by the superintendent or superintendent’s designee. A plan for emergency dismissal of students during the school day shall be developed by the superintendent and approved by the board. A copy shall be filed with the clerk, and procedures for dismissal shall be given to parents and students at the beginning of each school  year. 

In an emergency when the safety of students and/or staff is better served by remaining at school, students will not be released, nor will school be dismissed early. 

During an emergency period when there is insufficient warning time, the district will keep all students under  school jurisdiction and supervision. The staff shall remain on duty to supervise students during this time.  

School-Closing Announcements 

When the superintendent believes the safety of students is threatened by severe weather, health or safety  concerns, or other circumstances, parents and students shall be notified of school closings or cancellations by  announcements made over radio/TV station(s), and social media. 

Bomb Threats 

If there is a bomb threat or similar emergency, the principal shall see that students are escorted to a safe place.  The principal shall notify law enforcement agencies of the threat and request a thorough inspection of the  buildings and grounds. Other contingencies as noted in the crisis plan shall be followed. If it is determined that  no danger exists to the students’ safety, and, if there is time remaining in the school day, school shall be  resumed. 

Planning for Emergencies 

Each building principal shall develop appropriate emergency procedures which shall be included in the district’s  crisis plans. As appropriate, portions of the crisis plan developed shall be held in strict confidence by staff  members having direct responsibility for implementing the plan. 

Policy Reference: EBBF

Policy Reference: JBH

Adoption Date: 07/07/2008; Revised: 01/25/2021; 02/12/2024

©KASB. This material may be reproduced for use in the district. It may not be reproduced, either in whole or in part, in any form whatsoever, to be given, sold or  transmitted to any person or entity including but not limited to another school district, organization, company or corporation without written permission from KASB.  

 

EBBE  
Emergency Drills 

Building principals shall be responsible for scheduling and conducting emergency and safety drills as required by law and for ensuring students are instructed in the procedures to follow during the drills and in an actual emergency.

Each building principal shall develop a written plan for specific emergency drills required by law.  The plan shall include specific arrangements for the evacuation of mobility impaired and other individuals who may need assistance from staff members to safely exit the building. Although plans for evacuation are essential, the state fire marshal may grant exemptions to the number or manner of drills required by law with regard to students receiving special education or related services, upon request.

Each principal shall conduct briefings with the staff concerning the emergency plan.

Each teacher shall explain relevant portions of the plan to students under their jurisdiction prior to a date established by the principal.  Within one week thereafter, the building principal shall conduct a surprise drill.  Other drills shall be held at times determined by the building principal. 

The four fire drills and three crisis drills required by law may be scheduled at any time during the school year. “Crisis drills” includes intruder response drills, lockdown drills, and active shooter drills but does not include active shooter simulations. The two tornado drills required shall be conducted in September and March. All these drills must be conducted by each school during school hours and cannot be made part of regular dismissal at the close of the school day. 

Each emergency and safety drill plan shall be reviewed by the superintendent and filed with the clerk.

Active Shooter Drills
For the purposes of this policy, terms have the following meanings.

“Active shooter drill” means an emergency preparedness drill designed to inform and instruct students, teachers, school personnel and other school staff on how to respond in the event that an armed intruder is on the school campus or an armed assailant is in the immediate vicinity of the school. “Active shooter drill” includes:

• For grades kindergarten through five, instruction through tabletop exercises and identification of appropriate places for students to locate during an emergency; and
• for grades six through 12, the information described earlier in this definition and the practice of active shooter drills.

“Active shooter drill” does not include any sensory components, activities or elements that mimic a real-life shooting. “Active shooter drill” is not an active shooter simulation.

“Active shooter simulation” means an emergency exercise, including full-scale or functional exercises, designed to inform and instruct adult teachers, school personnel and other school staff on how to respond in the event of an armed intruder on the school campus or an armed assailant in the immediate vicinity of the school. “Active shooter simulation” includes activities or elements mimicking a real-life shooting, including, but not limited to, simulation of tactical response by law enforcement. “Active shooter simulation” does not include active shooter drills.

“School” means any elementary or secondary public school maintained and operated by a school district and any accredited nonpublic school that provides any of the grades kindergarten through 12.

“Tabletop exercise” means an exercise designed to help students better understand their individual or group roles and responsibilities. “Tabletop exercises” may include constructive problem-solving as it relates to an armed intruder on the school property or an armed assailant in the immediate vicinity of the school and may incorporate age-appropriate written or video scenarios for students to follow.

The district shall conduct active shooter drills that are consistent with the guidelines published by the Kansas State Department of Education.

Once per year, the board shall review the efficacy and effect of active shooter drills and any impacts of such drills on the safety and mental health of students, teachers, and other school personnel and staff.

The principal in any district school where an active shooter drill, active shooter simulation, or tactical training exercise is to take place shall ensure a school employee notifies each parent or person acting as parent at least 24 hours prior to an active shooter drill, active shooter simulation, or tactical training exercise. The notice shall provide that the parent or person acting as parent may opt their student out of participation in such drill or simulation. Any student who is opted out of an active shooter drill or simulation shall have the opportunity to participate in alternative safety education and shall not receive any negative or punitive treatment for not participating in such drill or simulation. If notice cannot be provided at least 24 hours prior to an active shooter drill or simulation, notice shall be provided within 24 hours of the conclusion of the active shooter drill or simulation.

Nothing in this section shall be deemed to supersede or limit the ability of a parent or person acting as parent to opt their student out of participation in an active shooter drill or simulation; or require any school to conduct active shooter drills in a manner that conflicts with the guidelines published by the Kansas State Department of Education.

Except as otherwise provided in this policy regarding tactical training exercises with law enforcement, no school shall conduct, sponsor, or permit any active shooter simulation on school property where students in grades kindergarten through eight regularly attend school.

The board of education or governing body of a school may conduct, sponsor, or permit active shooter simulations on school property, if only students in grades 9 through 12 regularly attend school on such school property.

Nothing in this section shall prohibit law enforcement agencies and adult school personnel from conducting or participating in tactical training exercises on school property if:

• The exercises do not occur during regular school hours or any time when students are present or expected to be present;
• no student participates in such exercises; and
• the board has provided prior written authorization for the use of school property for such exercises. 

Adoption Date: 07/07/2019, Revised: 02/11/2019; 07/08/2019 , 7/2026

 

EBBF 

Crisis Planning 

The superintendent, in cooperation with each building principal, shall develop a plan to deal with crises in an  attendance center. Each plan shall be approved by the board before it is implemented. 

A copy of the plan shall be on file in each building and with the clerk of the board. 

Building principals shall train staff to implement the building plan. As necessary, students and parents will be  informed about details of the plan. 

Crisis plans shall be subject to regular review by the administration. If a plan is implemented, the board shall  receive a report on how well the plan worked. If necessary, the report shall include recommended changes. 

Policy Reference: EBBD  

Adoption Date: 07/07/2008

 

EBBG 

Cardiac Emergency Response Planning 

The superintendent, in cooperation with each building principal and the Director of Safety & Security, shall  develop a comprehensive cardiac emergency response plan, including policies and procedures for cardiac  emergency responses for each attendance center operated by the district. The plan shall be approved by the  board before it is implemented. 

The cardiac emergency response plan shall include, but is not limited to, the following: 

• Establishing a cardiac emergency response team; 
• identifying and implementing the placement of automated external defibrillators; 
• identifying roles and responsibilities of school district personnel, local law enforcement agencies,  and local emergency medical services in implementing the cardiac emergency response plan; 
• establishing procedures for responding to such emergencies, including the roles and responsibilities  of school district personnel when responding to incidents involving an individual experiencing a  suspected sudden cardiac arrest while attending school, at the site of any school-sponsored athletic  practice or competition, or other school-sponsored activities located in this state, whether such site  is located on the grounds of the school district or at another location; 
• conducting routine maintenance of automated external defibrillators, including appropriate  placement in accordance with the statewide standards; 
• designating school district personnel for training in the use of automated external defibrillators and  cardiopulmonary resuscitation during a cardiac emergency; 
• rehearsing cardiac emergency response plans, by simulation, by all athletic directors, coaches,  assistant coaches, athletic trainers, school nurses, and any other school district personnel  designated either prior to the beginning of each athletic season or prior to the beginning of each  school year; 
• establishing communication systems with local emergency medical services operating within the  school district; and 
• developing a cardiac emergency action plan for school sponsored events held at a location that is  not on school district property. 

Procedures designed for responding to cardiac emergencies shall include, but may not be limited to, the  following focus areas: 

• Responding to individuals experiencing a suspected sudden cardiac arrest; 
• summoning emergency medical services;  
• assisting emergency medical service providers; and 
• documenting actions taken during such incident. 

A copy of the plan shall be on file in each building and with the clerk. 

Building principals shall train staff to implement the building plan. As necessary, students and parents will be  informed about the details of the plan. 

The cardiac emergency response plan shall be subject to regular review by the administration. Once the plan is  implemented, the board shall receive a report on the effectiveness of the plan, and if necessary, any  recommended changes.

The board shall annually review the cardiac emergency response plan. A copy of the plan shall be submitted  to the secretary of health and environment. An amended copy of the plan shall be submitted upon changes to  the plan made by the board. 

Policy References: EBBF 

Adoption Date: 06/24/2024

EBC 

Security and Safety 

Security devices may be installed at district attendance centers. Other measures may be taken to prevent intrusions or disturbances from occurring in school buildings or trespassing on school grounds. The district will  cooperate with law enforcement in security matters and shall, as required by law and by this policy, report felonies and misdemeanors committed at school, on school property or at school-sponsoredactivities. 

Reporting Crimes at School to Law Enforcement 

Unless reporting would violate the terms of any memorandum of understanding between the district and local  law enforcement, any district employee who knows or has reason to believe any of the following has occurred  at school; on school property; or at a school-sponsored activity, program, or event shall immediately report this information to local law enforcement. 

Reportable events would include: 

• any act which constitutes the commission of a felony or a misdemeanor; or 
• any act which involves the possession, use, or disposal of explosives, firearms, or other weapons as  defined in current law. 

It is recommended the building administrator also be notified.  

Reporting Certain Students to Administrators and Staff 

Administrative, professional, or paraprofessional employees of a school who have information that any ofthe following has occurred shall report the information and the identity of the student responsible to the superintendent. 

Reportable events include: 

• A student being expelled for conduct which endangers the safety of others; 
• A student being expelled for commission of felony type offenses; 
• A student being expelled for possession of a weapon; 
• A student being adjudged to be a juvenile offender for an offense, which, if committed by an adult, would constitute a felony, except a felony theft offense involving no direct threat to human life;
• A student being tried and convicted as an adult for any felony, except theft involving no direct threat to human life. 

The superintendent shall investigate the matter and, if it is confirmed, the superintendent shall provide appropriate information and the identity of the student responsible to all employees who are involved in or likely to be directly involved in teaching or providing related services to the student. 

Annual Reports 

The principal of each building shall prepare all reports required by law and present them to the board and the state board of education annually. Re-ports shall not include any personally identifiable information about students. These reports and this policy may be made available upon request to parents, patrons, students, employees, and others. 

Staff Immunity 

No board of education, board member, superintendent of schools, or school employee shall be liable for

damages in a civil action resulting from a person's good faith acts or omission in complying with the requirements or provisions of the Kansas school safety and security act. 

Sample Forms 

File reports with the clerk and principals, and include in staff and/or student handbooks.  

Report to Local Law Enforcement 

Pursuant to K.S.A. 72-89b03, the administrator or other school employee whose signature appears below is  reporting the following crimes. 

Briefly describe each incident and the person/s involved in felonies, misdemeanors and weapons violations  and/or incidents.

Date	School/Location	Studnet/s or Person/s Involved	Brief Description
1.
2.
3.
4.
5.

School districts are required by Federal Law and K.S.A. 72-6214 to protect the privacy rights of students under the age of 18. 

Signed: _____________________________________________________________

Administrator or other school employee. 

Cc: Superintendent of Schools  

USD 443 Student file 

Report to USD 443 Staff Members 

USD 443 Staff Member, 

Pursuant to K.S.A. 72-89b03, administrative, professional or paraprofessional employees of a school who have information that a student has engaged in the following shall report the information and the identity of the student to the superintendent. The superintendent shall investigate the matter and if it is determined the student has been involved in the following, the superintendent shall provide information, and the identity of  the student to all employees who are involved, or likely to be directly involved, in teaching or providing related services to student: 

• Any student who has been expelled for conduct which endangers the safety of others; 
• Any student who has been expelled for commission of felony type offenses; 
• Any student who has been expelled for possession of a weapon; 
• Any student who has been adjudged to be a juvenile offender and whose offense, if committed by an  adult, would constitute a felony, except a felony theft offense involving no direct threat to human life; 
• Any student who has been tried and convicted as an adult of any felony, except theft involving no direct threat to human life. 

You are notified that___________________________________, within the past 365 days, has been expelled, adjudged or convicted for an activity listed above. 

School District staff are required by both Federal Law and K.S.A. 72-6214 to protect the right of privacy of any student under the age of 18 and the student’s family regarding personally identifiable records, files, data and information directly related to the student and his/her family. I acknowledge this responsibility and agree that I will disclose the above information only to other USD 443 employees and officials. Violation of these privacy rights could include sanctions up to and including termination. 

Signed: _____________________________________________________

School employee who receives the report 

Signed: _____________________________________________________

Administrator or school employee making report 

USD 443 Policy on Use of Security Cameras 

Purpose of Security Cameras 

Recording and surveillance devices are used on District property to help maintain the health, welfare and safety of all staff, students and visitors to District properties and to help safeguard District facilities and property. 

Signage and Notification 

Signage will be posted at all buildings that notifies students, parents, staff and the general public of the District’s use of security cameras. Students, parents and staff will receive additional notification regarding the  use of security cameras in the schools and on school grounds. Such notification will include, but not be limited  to, staff handbooks and student handbooks. 

Camera Placement 

The security cameras will be installed in public areas only. These areas will include, but not be limited to, grounds and parking lots, exterior entrances or exits to the buildings, classrooms, hallways, cafeterias, lobbies  and gymnasiums. 

Security cameras will not be used where there is reasonable expectation of privacy, including but not limited to, restrooms, locker rooms, nurse’s offices or private offices.  

Access to Recordings 

Any video recordings used for security purposes in District buildings or grounds are the sole property of the District. Release of such video recordings will be made available only as permissible by applicable laws and  with the permission of the school administration, the Superintendent of Schools or his/her designee. Access to  video recordings from security cameras shall be limited to the Superintendent of Schools or his/her designee, school administrators or their designeeand security personnel. Law enforcement officials shall be granted access to video recordings after receiving parent permission or through a subpoena or court order. 

Viewing of Video Recordings 

Video monitors showing a live feed may be placed in public areas. Video monitors used to view video recordings should not be located in a position that enables public viewing. Video recordings may only be  viewed by school administrators, District officials, school security and employees or agents responsible for the  technical operations of the system (for technical purposes only). Parents may submit a written request to view  video recordings that pertain to their children in relation to a disciplinary issue, but the viewing may be  approved only if it does not violate the privacy of other students. Viewing may be refused or limited where  viewing may be an unreasonable invasion of a third party’s personal privacy, give rise to a concern for the  safety of a third party or where protected from disclosure by law.

Storage of Recordings 

A copy of a video recording shall be made when an incident results in a long-term suspension or expulsion,  when there is a student or staff injury or when there is a possibility of a legal claim against the District. A copy  of the video will be kept in a secure location by the school administration. The copy should be kept for a  minimum of one year, unless earlier erasure is authorized by or on behalf of the individual or the relevant appeals period has expired. 

Policy References: JCAC, DCDBB, JDD, JDDB, JDDC and JGGA

Policy Reference: KGD

Adoption Date: 02/08/1999, Revised: 11/24/2003; 07/07/2008; 08/08/2016; 06/28/2021 

Safety and Security Report to Staff Member Form

Safety and Security Report to Law Enforcement Form

©KASB. This material may be reproduced for use in USD 443. It may not be reproduced, either in whole or in part, in any form whatsoever, to be given, sold or  transmitted to any person or entity including but not limited to another school district, organization, company or corporation without written permission from KASB. 

EBCA 

Vandalism 

Vandalism Protection 

All school personnel shall report any vandalism to their immediate supervisor. School personnel are expected  to lock or otherwise secure any files, records, safes or similar compartments at the close of each school day. 

In the event of vandalism, the board may offer a reward as provided by law. The Superintendent may file a  police report based on the severity of the offense and/or the loss incurred. 

Restitution for Damages 

The board shall seek restitution according to law for loss and damage sustained by the district. The principal shall notify the superintendent of any loss of, or damage to, district property.  

The superintendent shall investigate the incident. The cost involved in repairing the damage and/or replacing  equipment will be determined after consultation with appropriate personnel. 

When a juvenile is involved, the superintendent shall contact the parents and explain their legal responsibility.  

The parents shall be notified in writing of the dollar amount of loss or damage. Routine procedures will be  followed for any necessary follow-up to secure restitution from the responsible party. 

Restitution payments shall be made by juveniles or their parents to the business office, and accounts shall be  kept. Persons of legal age shall be held responsible for their own payments.  

If necessary, provisions may be made for installment payments. 

Accounts not paid in full within the specified time may be processed for legal action. 

Return of School Property 

School property must be returned by students. If a student does not return district property, the  superintendent may take action allowed by law. 

Offering a Reward 

The board may offer a reward for information leading to the discovery, arrest and conviction of persons  committing acts of vandalism. The offer will conform to state law and the policy adopted by the board. 

When the board decides to offer a reward, the notice to be published by the superintendent shall conform to the following: 

The board of education, as authorized by K.S.A. 12-1672a, may offer a reward up to $500 to any person who first provides information leading to the discovery, arrest and conviction of the person or persons responsible for acts of vandalism on property, real or personal, owned by the school district or rightfully located on school  district premises by its employees or students. 

Persons having any knowledge are urged to contact the superintendent of schools. The board reserves the right to determine the deserving recipients of the reward in the event of corroborating and supplementary information.

Adoption Date: 06/06/2006, Revised: 07/07/2008 

 

EBE 

Cleaning and Maintenance Programs 

The superintendent shall develop building and grounds cleaning and maintenance programs and schedules.  The plans and schedules shall be shared with the appropriate administrators and classified staff. 

Sanitation 

The superintendent shall develop cleaning schedules to see that all attendance centers and grounds are free from litter and refuse. 

Cleaning, sanitation and routine maintenance plans and schedules shall be developed by the superintendent and may be published in the appropriate handbook(s) or job descriptions and/or employment contracts.  

Repairs 

The superintendent or designated representative shall have any item repaired at the earliest possible time after a defect has been discovered. 

Adoption Date: 06/06/2006, Revised: 07/07/2008 

 

EBI 

Long-Range Maintenance Program 

The superintendent shall develop annually priority lists outlining long-range maintenance of school property,  buildings and grounds. 

The superintendent shall present a report to the board annually concerning the district’s maintenance  priorities. A cost analysis report shall be attached to the report. 

Adoption Date: 06/06/2006, Revised: 07/07/2008

 

EBJ 

Records 

All records pertaining to district-wide maintenance costs shall be filed in the central office. When practical, a cost analysis of existing and proposed maintenance programs shall be developed by the superintendent. 

Adoption Date: 07/19/2006, Revised: 07/07/2008 

 

EC 

Equipment and Supplies Management 

The superintendent shall keep up-to-date inventory records on all equipment and supplies. 

Receiving 

All packing lists will be checked against all invoices for accuracy by the superintendent or person responsible  for receiving supplies. 

A quantity control system is needed in order to prevent shortages or mismanagement of district-owned  equipment or supplies. The system shall be kept up-to-date and be accurate enough to provide information  for budget preparation each year. 

Upon verification by the purchasing agent that receivables are in order, the merchandise shall be sent to the  appropriate location as soon as possible. Each building principal shall be responsible for the allocation or  storage of all supplies and equipment. If the items cannot be delivered to the proper destination, they will be  stored in an appropriate storage area. 

Back orders shall be filed with the invoice and attached to the purchase order. Periodic checks shall be made  to determine whether back orders have been filled and delivered. 

Adoption Date: 06/06/2006, Revised: 07/07/2008 

 

ECA 

HIPPA Policy 

The district shall comply with all applicable Health Insurance Portability and Accountability Act (HIPAA) provisions ensuring the confidentiality of protected health information.  

Staff Training Required 

The district shall provide appropriate and timely professional development activities regarding HIPAA  requirements. 

Compliance Required 

All staff shall abide by HIPAA requirements and maintain the confidentiality of protected health information.  The district shall provide notice to staff and students as required by law. 

The following information shall be included in all staff handbooks, as well as provided to all new staff at orientation sessions. 

NOTICE OF PRIVACY PRACTICES 

Dodge City Unified School District 443 

HEALTH INSURANCE PLAN 

(referred to as the “Group Health Plan”, “We” “Our” or “Us” in this document) 

This notice describes how Protected Health Information (PHI) about you may be used and how you can get  access to the information. PLEASE READ IT CAREFULLY. 

PHI is individually identifiable information about you. All of the following are examples of PHI: 

Demographic information 

Your name, address, social security number and date of birth; or medical information: relating to Your past,  present or future physical or mental health that is collected/created/received from you, a health care  provider, a health plan, employer or health care clearinghouse; or the providing of health care; or the past, present or future payment for providing health care to you. 

Our Legal Duty 

We are required by applicable federal and state laws to maintain the privacy of Your PHI. We are also required  to give you this notice about our privacy practices, our legal duties, and Your rights concerning Your PHI. We  must follow the privacy practices that are described in this notice while it is in effect. This notice takes effect  on April 14, 2004 or the date coverage became effective for you, whichever is later, and will remain in effect until we replace it. 

We reserve the right to change our privacy practices and the terms of this notice at any time, provided such  changes are permitted by applicable law. We reserve the right to make the changes in our privacy practices and the new terms of our notice effective for all PHI that we maintain, including PHI we created or received  before we made the changes. Before we make a significant change in our privacy practices, we will change this notice and send the new notice to our health plan subscribers at the time of the change. 

You may request a copy of our notice at any time. For more information about our privacy practices, or for additional copies of this notice, please contact us using the information listed at the end of this notice. 

Uses and Disclosures of Your PHI 

We use and disclose PHI about you for treatment, payment and health care operations. For example:

Treatment: We may disclose Your PHI to a doctor, hospital or other health care provider on request when  necessary to assist in your treatment. For example, we might disclose your PHI to assist in case managements  or precertification activities. 

Payment 

We may use and disclose your PHI to pay claims from doctors, hospitals and other providers for services  delivered to you that are covered by your health plan. For example, we might disclose your PHI to determine  your eligibility for benefits, to coordinate benefits, to examine medical necessity and to issue explanations of  benefits to the person who subscribes to the health plan in which you participate. We may disclose your PHI  to a health care provider or entity subject to the federal Privacy Rules so they can obtain payment or engage in  these payment activities. 

Health Care Operations 

We may use and disclose your PHI in connection with our health care operations. Health care operations  include: 

• Rating Our risk and determining contributions for your health plan; 
• Quality assessment and improvement activities; 
• Reviewing the competence or qualifications of health care professionals, evaluating practitioner and  provider performance, conducting training programs, accreditation, certification, licensing or  credentialing activities; 
• Medical review, legal services and auditing, including fraud and abuse detection and compliance; 
• Business planning and development; and 
• Business management and general administrative activities, including management activities relating to  privacy, customer service, resolution of internal grievances, and creating de-indentified PHI or a limited  data set. 

We may disclose your PHI to another entity which has a relationship with you and is subject to the federal  Privacy Rules, for their health care operations relating to quality assessment and improvement activities,  reviewing the competence or qualifications of health care professionals, or detecting or preventing health care  fraud and abuse. 

Your Authorization 

You may give a written authorization to use your PHI to disclose it to anyone for any purpose. If you give us an  authorization, you may revoke it in writing at any time. Your revocation will not affect any use or disclosure  permitted by your authorization while it was in effect. Unless you give us a written authorization, we cannot  use or disclose your PHI for any reason except those described in this notice. 

Your Family and Friends 

We may disclose your PHI to a family member, friend or other person to the extent necessary to help with  your health care or with payment for your health care. We may use or disclose your name, location and  general condition or death to notify or assist in the notification of (including identifying or locating) a person  involved in your care. Before we disclose your PHI to a person involved in your health care or payment for  your health care, we will provide you with an opportunity to object to such uses or disclosures. If you are not  present, or in the event of your incapacity or an emergency, we will disclose your PHI based on our  professional judgment of whether the disclosure would be in your best interest. 

Underwriting

We may receive your PHI for underwriting, premium rating or other activities relating to the creation, renewal  or replacement of a contract of health insurance or health benefits. We will not use or further disclose this PHI  for any other purpose, except as required by law, unless the contract of health insurance or health benefits is  placed with us. In that case, our use and disclosure of your PHI will only be as described in this notice. 

Disaster Relief 

We may use or disclose Your PHI to a public or private entity authorized by law or by its charter to assist in  disaster relief efforts. 

Public Benefit 

We may use or disclose your PHI as authorized by law for the following purposes deemed to be in the public  interest or benefit: 

• As required by law; 
• For public health activities, including disease and vital statistics reporting, child abuse reporting, FDA  oversight, and to employers regarding work-related illness or injury; 
• To report adult abuse, neglect or domestic violence; 
• To health oversight agencies; 
• In response to court and administrative orders and other lawful processes; 
• To law enforcement officials pursuant to subpoenas and other lawful processes, concerning crime  victims, suspicious deaths, crimes on Our premises, reporting crimes in emergencies and for purposes of  identifying or locating a suspect or other person; 
• To coroners, medical examiners and funeral directors; 
• To organ procurement organizations; 
• To avert a serious threat to health or safety; 
• In connection with certain research activities; 
• To the military and to federal officials for lawful intelligence, counterintelligence and national security  activities; 
• To correctional institutions regarding inmates; and 
• As authorized by state workers compensation laws. 

Health Related Services 

We may use your PHI to contact you with information about health-related benefits and services or about  treatment alternatives that may be of interest to you.  

Individual Rights 

Access 

You have the right to look at or get copies of your PHI, with limited exceptions. You may request that we  provide copies in a format other than photocopies. We will use the format you request unless we cannot  practicably do so. You must make a request in writing to obtain access to your PHI when you make the request  as an exercise of your HIPAA Privacy rights. Many records are available without making the request as an  exercise of HIPAA Privacy rights. You may obtain a form to request access by using the contact information  listed at the end of this notice. If you request copies, we will charge you a fee for the costs of copying, other  supplies and postage if you want the copies mailed to you and staff time associated with your request. For  information maintained off-site in archival warehouses or that is not reasonably identifiable and accessible,  we will charge the actual cost of the time and other resources required to make the information available. If  you request an alternative format, we will charge a cost-based fee for providing your PHI in that format. If you 

prefer, we will prepare a summary or an explanation of your PHI for a fee. Contact us using the information  listed at the end of this notice for a full explanation of our fee structure. 

Disclosure Accounting 

You have the right to receive a list of instances in which we or our business associates disclosed your PHI for  purposes other than for treatment, payment, health care operations, as authorized by you, and for certain  other activities since April 14, 2004 or the date coverage became effective for you, whichever is later. For  example, we would account for your PHI or demographic information we disclose during an audit by a  government oversight agency or pursuant to a court order. You must make your request in writing. We will  provide you with the date on which we made a disclosure, the name of the person or entity to which we  disclosed your PHI, a description of the PHI We disclosed, the reason for the disclosure and certain other  information. If you request this accounting more than once in a 12-month period, we may charge you a  reasonable, cost-based, fee for responding to these additional requests. Contact us using the information  listed at the end of this notice for a full explanation of our fee structure and how to make your request. 

Restriction 

You have the right to request that we place additional restrictions on our use or disclosure of your PHI. You  must make a request in writing if you wish to request additional restrictions. You may obtain a form to request  additional restriction by using the contact information listed at the end of this notice. We are not required to  agree to these additional restrictions, but if we do, We will abide by our agreement (except in an emergency).  Both your request and any agreement to additional restrictions must be in writing signed by the person  making the request and (for our agreement) by a person authorized to make such an agreement on our  behalf. We will not be bound unless our agreement is so stated in writing. 

Confidential Communications 

You have the right to request that we communicate with you about Your PHI by alternative means or to an  alternative location. You must make your request in writing, and you must state that the information could  endanger you if it is not communicated in confidence as you request. We must accommodate your request if it  is reasonable, specifies that alternative means or location and continues to permit us to collect premiums and  pay claims under your health plan, including issuance of explanations of benefits to the subscriber of the  health plan in which you participate. An explanation of benefits issued to the subscriber for health care that  you received for which you did not request confidential communications or about the subscriber or others  covered by the health plan in which you participate may contain sufficient information to reveal that you  obtained health care, even though You requested that we communicate with you about that health care in  confidence. Other transactions under the membership may also detract from the level of confidentiality you  might obtain from an alternate communication or address. 

Amendment 

You have the right to request that we amend Your PHI. Your request must be in writing, and it must explain  why the information should be amended. If you need information about making a request or amendment,  contact us using the contact information listed at the end of this notice. We may deny your request if we did  not create the information you want amended and the originator remains available or for certain other  reasons. If we deny your request, we will provide you a written explanation. You may respond with a  statement of disagreement to be appended to the information you wanted amended. If we accept your  request to amend the information, we will make reasonable efforts to inform others, including giving people  your name, of the amendment and to include the changes in any future disclosures of that information. 

Electronic Notice

If you receive this notice on our web site or by electronic mail (e-mail), you are entitled to receive this notice  in written form. Please contact us using the information listed at the end of this notice to obtain this notice in  written form. 

Questions and Complaints 

If you want more information about our privacy practices or have questions or concerns, please contact Us  using the information listed below. If you are concerned that we may have violated your privacy rights, or you  disagree with a decision we made about access to your PHI or in response to a request you made to amend or  restrict the use or disclosure of your PHI or to have us communicate with you by alternative means or at an  alternative location, you may complain to us using the contact information listed below. You also may submit  a written complaint to the U.S. Department of Health and Human Services. We will provide you with the  address to file your complaint with the U.S. Department of Health and Human Services upon request. We  support your right to the privacy of your PHI. We will not retaliate in any way if you choose to file a complaint  with us or with the U.S. Department of Health and Human Services. 

HEALTH RECORDS 

(Request for Amendment Form) 

To: ______________________________, the Unified School District 443, Ford County, Dodge City, Kansas privacy official. 

From: ___________________________ 

Date: ____________________________ 

I request that the district make the following amendment to protected health information:

I would like the amendment made for the following reason(s): 

Note: The reader is encouraged to review policies and/or procedures for related information.

Unified School District 443, Ford County, Dodge City, Kansas  

Implemented: 07/01/05  

Revised Date: 07/07/08 

Policy References: BCBK and BE

Policy References: CN and CYA

Policy Reference: IDAE

Policy References: JR et seq. and JRB

Adoption Date: 11/24/2003, Revised: 07/07/2008 

 

ECH 
Printing and Duplicating Services 
The copyright laws of the United States make it illegal for anyone to duplicate copyrighted materials without  permission. Severe penalties are provided for unauthorized copying of all materials covered by the act unless  the copying falls within the bounds of the “fair use” doctrine. 

Any duplication of copyrighted materials by district employees must be done with permission of the copyright  holder or within the bounds of “fair use.” 

The legal or insurance protection of the district shall not be extended to school employees who violate any provisions of the copyright laws. 

Copyright Regulations and “Fair Use” Rules for Educators 
In accordance with school board policy ECH, the following regulations will be observed to comply with the copyright laws of the United States. 

Under the “fair use” doctrine, unauthorized reproduction of copyrighted materials is permissible for such purposes as criticism, comment, news reporting, teaching, scholarship or research. If duplicating or altering a  product is to fall within the bounds of fair use, these four standards must be met for any of the purposes: 

The Purpose and Character of the Use 
The use must be for such purposes as teaching or scholarship and must be nonprofit. Fair use would probably allow teachers acting on their own to copy small portions of work for the classroom but would not allow a  school system or an institution to do so. 

The Nature of the Copyrighted Work 
Copying portions of a news article may fall under fair use but not copying from a workbook designed for a course of study. 

The Amount and Substantiality of the Portion Used 
Copying the whole of a work cannot be considered fair use; copying a small portion may be. At the same time,  however, extracting a short sequence from a 16mm film may be far different from a short excerpt from a  textbook, because two or three minutes out of a 20-minute film might be the very essence of that production  and thus outside fair use. Under normal circumstances, extracting small amounts out of an entire work would  be fair use, but a quantitative test alone does not suffice. 

The Effect of the Use Upon the Potential Market for or Value of the Copyrighted Work If resulting economic loss to the copyright holder can be shown, even making a single copy of certain materials  is an infringement, and making multiple copies can result in greater penalties.

 Prohibited Practice 
No one may make multiple copies of a work for classroom use if it has already been copied for another class in  the same institution; make multiple copies of a short poem, article, story, or essay from the same author more  than once in a class term or make multiple copies from the same collective work or periodical issue more than  three times a term; make multiple copies of works more than nine times in the same class term; make a copy  of works to take the place of an anthology; and may not make a copy of “consumable” materials, such as workbooks.

Permitted Practice 
A teacher may make—for use in scholarly research, in teaching or in preparation for teaching a class—a single  copy of the following: a chapter from a book; an article from a periodical or newspaper; a short story, short  essay or short poem (whether or not from a collected work); a chart, graph, diagram, drawing, cartoons or  picture from a book, periodical or newspaper; may make (for classroom use only and not to exceed one per student in a class) multiple copies of the following: a complete poem (if it has fewer than 250 words and is  printed on not more than two pages), an excerpt from a prose work (if the excerpt has fewer than 1,000  words or 10 percent of the work, whichever is less) and one chart, graph, diagram, cartoon or picture per book  or periodical. 

A library may, for interlibrary-loan purposes, make up to six copies a year of a periodical published within the  last five years, make up to six copies a year of small excerpts from longer works, make copies of unpublished  works for purposes of preservation and security and make copies of out-of-print works that cannot be  obtained at a fair price. 

Guidelines for Off-Air Recording of Broadcast Programming for Education Purposes 
A broadcast program may be recorded off-air simultaneously with broadcast transmission (including  simultaneous cable retransmission) and retained for a period not to exceed the first 45 consecutive calendar  days after date of recording. Upon conclusion of such retention period, all off-air recordings must be erased or  destroyed immediately. 

Off-air recordings may be used once by individual teachers in the course of relevant teaching activities and  repeated once, only when instructional reinforcement is necessary, in classrooms and similar places devoted  to instruction within a single building, cluster or campus, as well as in the homes of students receiving  formalized home instruction, during the first 10 consecutive school days in the 45 calendar day retention  period. “School days” are school session days—not counting weekends, holidays, vacations, examination  periods or other scheduled interruptions—within the 45 calendar day retention period. 

Off-air recordings may be made only at the request of and used by individual teachers and may not be  regularly recorded in anticipation of requests. No broadcast program may be recorded off-air more than once  at the request of the same teacher, regardless of the number of times the program may be broadcast. A limited number of copies may be reproduced from each off-air recording to meet the legitimate needs of  teachers under these guidelines. Each such additional copy shall be subject to all provisions governing the  original recordings. 

After the first 10 consecutive school days, off-air recordings may be used up to the end of the 45 calendar day  retention period only for evaluation purposes by the teacher, i.e., to determine whether or not to include the  broad-cast program in the teaching curriculum. They may not be used for student exhibition or any other non evaluation purpose without authorization. 

Off-air recordings need not be used in their entirety, but the recorded programs may not be altered from their  original content. Off-air recordings may not be physically or electronically combined or merged to constitute  teaching anthologies or compilations. 

All copies of off-air recordings must include the copyright notice on the broadcast programs as recorded.

Computer Software
District employees may make a back-up copy of computer programs as permitted by current Federal Law.  Back-up copies may be used for archival purposes only and all archival copies shall be destroyed in the event  that continued rightful possession of the computer program should cease. 

When software is used on a disk-sharing system, efforts shall be made to secure this software from copying. Illegal copies of copyrighted programs shall not be made or used on school equipment. 

Policy Reference: IIBG

Policy Reference: KBA

Adoption Date: 08/12/1991, Revised: 11/24/2003; 07/07/2008 
 

ED 

Student Transportation Management  

The district will provide transportation to students as required by law. Student transportation can be provided  through any of the methods outlined by law. 

Policy Reference: EDDA

Policy Reference: JGG

Adoption Date: 06/06/2006, Revised: 07/07/2008; 07/11/2022

 

EDAA 

School Buses and Vehicles  

Use of buses and other school vehicles by the district shall conform to current law. School buses and other school vehicles will not be loaned, leased, or subcontracted to any person, groups of persons, or organizations except as allowed by law, subject to board approval. 

Liability 

All school vehicles will be adequately insured. 

Safety 

For the purposes of this policy, “school transportation provider” is defined to include school bus drivers, school passenger vehicle drivers, and other school employees who may transport students. 

Every school transportation provider shall have a valid driver’s license. Such drivers shall have full authority and  responsibility for the passengers riding in school vehicles.  

Students or other persons riding in school buses or school vehicles who violate district policy or bus and/or school vehicle rules will be reported to the proper administrator. Violations of these policies and/or rules may  result in disciplinary action by school officials or reports to law enforcement as appropriate. 

Speed Limits 

The board may set speed limits for district vehicles, which may be lower than state-allowed maximum speed limits. 

Safety Inspection 

The superintendent or the superintendent’s designee shall be responsible for bus and other transportation inspections. 

Defects found in school vehicles shall be repaired as soon as possible. The director of transportation shall be responsible for keeping school vehicles in good operating condition. 

Scheduling and Routing 

Scheduling androuting shall be the responsibility of the superintendent or the superintendent’sdesignee. Bus and transportation schedules and routing maps will be updated annually prior to the start of school.  

Records 

Every school transportation provider will keep accurate records pertaining to each assigned vehicle. The types of records shall be developed by the superintendent or the superintendent’s designee. 

Any record developed by the administration for the purpose of monitoring vehicle use will include, but may not be limited to, the following information: miles driven each trip, gas and oil usage, purpose of the trip, destination, time of departure, and time of return. Such records will be signed by each driver at the conclusion  of each trip and submitted to the person responsible for collection of these records. An annual summary report  will be used in the compilation of the district's budget. A copy of the annual report may be given to the board  on or before the regular board meeting in June or upon request.

Licensing of Drivers 

It shall be the responsibility of all school transportation providers provide proof of a valid driver’s license  appropriate for the vehicle(s) to be driven for the district to the superintendent or the superintendent’s designee at the beginning of each school year. If a school transportation provider's license is suspended or  revoked at any time, the suspension or revocation shall be reported to the superintendent, and the employee  shall immediately cease driving a school vehicle and transporting students. School transportation providers  shall be provided access to this policy annually. 

Housing of School Vehicles 

All school vehicles shall be housed in areas designated by the superintendent. Buses may be housed in the district's central storage area or assigned to a designated driver who may then house the bus as directed. 

If district vehicles are assigned to designated employees, the employee shall be responsible for the proper care,  maintenance, and housing of the vehicle at a district-owned site, while on school business, or at the employee's residence. 

Transportation to Summer Athletic Events 

The board authorizes the superintendent to approve the use of school buses or other school vehicles in transporting district students to summer athletics and activities, when such programs: 

• are recognized by the Kansas State High School Activities Association (KSHSAA) and offered by the school district during the school year;  
• are directed by current USD 443 staff (i.e. Head or Assistant Coach);  
• serve primarily the students of USD 443;  
• Compensate USD 443 at the usual and customary rates charged for the use of the vehicles, and for district drivers, if needed;  
• utilize drivers who meet current policy guidelines and regulations for transporting students and operating district vehicles; and  
• make requests for vehicles in a timely manner and are approved by the school  
• district’s Athletic/Activities Director(s) and the Transportation Supervisor.  

Any staff requests for such use shall be submitted to the superintendent or the superintendent’s designee at least two (2) weeks prior to the activity and shall include the following information:  the time, date, and duration of trip;  

• the purpose of the transportation;  
• the projected number of students requiring transportation for such event;  
• the type of bus(es) or vehicle(s) requested;  
• which district staff member(s) will be accompanying the student(s) on such trips; and  
• whether or not additional school transportation providers would be required to provide such transport. 

All such requests for the use of school district vehicles must include the pre-payment of the estimated costs for the use of the vehicles. Also, the names and emergency contact information for each student and adult utilizing  school district transportation must be provided to the Transportation Department prior to the trip. 

The superintendent may grant or deny such requests after taking into consideration the following factors:  

• the expense of providing requested transport;  
• the availability of funds for such purpose; 
• the availability of adequate school staff to chaperone and/or provide transportation;
• the availability of and/or the coverage of liability insurance for this purpose;  
• priority of assignment and availability of necessary vehicles;  
• Title IX and other fairness considerations in granting use or repeated use to a particular group of  student participants; and  
• other good cause as determined by the superintendent or the superintendent’s designee. 

Policy Reference: ED

Policy References: JBCA and JGG

Adoption Date: 06/06/2006, Revised 07/07/2008; 03/03/2014; 08/10/2015; 07/11/2022

 

EDDA 

Special Use of School Buses 

The board may allow for special uses of district buses using guidelines established in this policy.  Transportation fees may be charged to offset totally or in part the cost of approved special trips. Revenues  received by the board under the provisions of this policy shall not be considered a reduction of operating expenses of the school district. Groups allowed use of buses under this policy are responsible for the care and cleaning of the buses, and for the supervision of passengers. The types of groups allowed, and the restrictions placed on the activities these groups may sponsor while using district transportation, shall be approved by the board and filed with the clerk. Groups allowed use of district buses may not travel outside Kansas. 

Special uses will not be approved without insurance coverage.  

The board may allow the following special uses for district owned buses: 

• Parents and/or other adults when traveling to or from school-related functions or activities; 
• Students traveling to or from functions or activities sponsored by organizations, the membership of  which is principally composed of children of school age; 
• Persons engaged in field trips related to an adult education program maintained by the district; 
• Governing bodies of townships, city or county who transport individuals, groups or organizations; 
• Nonpublic school students when traveling to or from interschool or intra-school functions or activities; 
• Community college students enrolled in the community college to or from attendance at class at the  community college or to and from functions or activities of the community college. 
• A four-year college or university, area vocational school, or area vocational-technical school for  transportation of students to or from attendance at class at the four-year college or university, area  vocational school or area vocational-technical school, or for transportation of students, alumni and other  members of the public to or from functions or activities of these organizations; 
• Public recreation commissions, if travel is to or from an activity related to the operation of the  commission; 
• Another school district if there is a cooperative and shared-cost arrangement with that district. 
• Emergency Use: The superintendent is authorized to provide for emergency use of buses/vehicles to  assist other school districts or to provide assistance in time of a community emergency. 

Policy Reference: ED  

Adoption Date: 2/9/1998, Revised: 7/7/2008 

 

EE 

Food Services Management 

A supervisor may be hired by the board to oversee the district's food service program.

 

Sanitation Inspections

The building principal shall inspect each lunchroom to ensure that proper sanitation procedures are being followed.

 

Records

The supervisor shall be responsible for keeping food service records required by state and federal laws and regulations.

 

The supervisor shall be under the direct supervision of the superintendent and shall have control over all aspects of the district's food service programs subject to board policy, rules and state and federal regulations.

 

Meal Prices

Meal prices shall be determined by the board.

 

Free or Reduced Price Meals

Parents or guardians of students attending schools participating in federal school meal programs must be informed of the availability of reimbursable school meals and provided with information about eligibility and the process for applying for free or reduced price meals on or before the start of school each year. Access to this policy will be provided to parents or guardians when they receive information regarding eligibility and applying for free or reduced price meals.

Meal Charging Policy 2026-2027

Nutritious meals are very important to a child’s learning. USD 443 Nutrition program understands this and wants to give all children the opportunity to have a nutritious breakfast and lunch. Listed below are the districts guidelines pertaining to meal charging.

Approved Reduced & Full Pay students:

• PK-12 Students: at any point during the school year, a student shall have no more than 10 days outstanding unpaid meal charges at one time. 
• District Emails using Skyward will be sent home daily when students balance is at $20.00 for Full Pay students and at $6.00 for Reduced students.
• When the student falls in the negative amount the following steps will be taken,
  • Starting at:
  • 4 days of charges- the cashier/manager will send parent square notification, notify family liaison/counselor and principal of the charges and the school will contact parent/guardian.
  • 8 days of charges- the cashier /manager will send parent square, notify family liaison/counselor and principal of the charges and the school will contact parent/guardian, and then notify the Nutrition Director / or assistant who will then notify Superintendent or designee of the charges and they will contact parent or guardian.
  • 10 days of charges- At this point the district has the ability to declare child is in need of care and take appropriate action. Then, consider this account is a bad debt for purpose of USDA Federal regulation and the district shall transfer funds for the bad debt into the Nutrition program account using non-federal funds for the unpaid meal debt. The Nutrition program will provide a list of students with bad debt to the Business office at end of each semester and again at the end of the school year for payment.

District will not allow any charges for ala cart items- students must have funds on account to purchase said items.

*In an effort to help parents manage their students accounts USD 443 does offer On-line payments by accessing Skyward family accounts.  Please contact your child’s school to set up a skyward account.

Policy Reference: EBBD 

Adoption Date: 06/06/2006, Revised: 07/07/2008; 02/13/2017; 06/28/2021; 02/12/2024; 06/24/2024; removed school year 8/14/2025;7/2026

©KASB. This material may be reproduced for use in USD 443. It may not be reproduced, either in whole or in part, in any form whatsoever, to be given, sold or  transmitted to any person or entity including but not limited to another school district, organization, company or corporation without written permission from KASB. 

EF 

Data Management 

Data Dissemination 

Data collected by the district may be disseminated with board approval in accordance with current law. 

To Education Agencies 

Data collected in the district may be provided to authorized state or federal government agencies upon proper  request, subject to the approval of the board or provisions of law. 

Adoption Date: 06/06/2006, Revised: 07/07/2008