Skip to main content

DCPS Return to School Operations Plan

DCPS Return to School Operations Plan                                  logo

CURRENT AS OF AUGUST 10, 2020             BOARD APPROVED

INTRODUCTION

Plans continue to evolve as we work to start a new school year safely at Dodge City Public Schools.  

During the summer, we received tremendous support and assistance from staff, community members, and parents as we worked to serve thousands of meals, and celebrate graduation.  We also learned a lot about our community and the families that we serve.  We are resilient, we love to learn, and we work hard.  

We are counting on the continued support from teachers, community leaders, students, and parents to keep our school safe by following COVID safety precautions.

The plan is divided into two categories: operation and instruction. Operation outlines the guidelines for keeping our students, educators, and community members safe. Instruction ensures that each student is learning regardless of the instruction format.

It is now time to return to school. 

 

On-Site Learning Environment

students and teachers will be in school with physical distancing practices put into place

INSTRUCTIONAL MATERIALS CLASSROOM EXPECTATIONS

●    Individual materials/supply bags or kits.
●    If sharing is not preventable, wipe/clean between uses.
●    Clean center/shared materials after each group.
●    Supplies, manipulatives and technology should be cleaned and sanitized daily.
●    Library books may be checked out and returned.
●    Students travel in stable groups (Low restrictions).
●    When feasible teachers travel to classes/groups (Moderate restrictions).

COMMON OR MULTIUSE EDUCATIONAL SPACES

●    Multi use spaces, such as multipurpose rooms and stage areas may stagger use and clean and disinfect between use.
●    Space seating areas at least six feet apart when feasible.
●    Have students sit on only one side of tables, space apart, when feasible.

TRANSITIONS

●    Students should face forward during transitions to prevent face-to-face interaction.
●    Prop open doors to reduce contact on common surfaces during transitions.
●    When possible, move transitions outside of the building.
●    Movement between buildings will be limited and monitored for both students and employees.

ATTENDANCE

●    Daily attendance will be recorded and monitored by the teacher. Report absences according to daily procedures.

VISITORS

●    Office Staff will record visitors.
●    Visitors will have limited access to buildings.
●    Visitors are required to wear face coverings.
●    Visitors will not be allowed to join students for meals or classroom visits.

DISCIPLINE

●    Administrators should travel to the student who is struggling. If not possible, physical distance will be maintained.

EMERGENCY SAFETY INTERVENTIONS (ESI)

●    Restraint, as always, should be a very last resort. If a restraint is deemed necessary, consider a restraint that does not put the student and adult(s) face-to-face to limit exposure. Adults should wear a face covering, as appropriate, and as they are able to.

 

Remote Live Learning (RLL)

students would be doing all of their learning from home and will only be entering a district location (TBA) for all assessments such as FastBridge, KELPA, KAPS, etc.

PARENT COMMUNICATION

As USD 443 prepares for the upcoming school year we are adapting to the safety needs and educational delivery models per recommendations from KSDE and Ford County Health Department.  As with all school districts in the state we are preparing for two educational delivery methods- face to face and a remote live learning model.
The school district is preparing for the return of students to their schools this fall.  We are also preparing for a secondary option should parents identify the necessity to keep their children home and learn remotely.  
The Remote Live Learning (RLL) model will parallel what is taking place in the classroom with appropriate modifications.   
•    RLL is not a virtual student self-paced learning platform.
•    Instruction will be conducted using Google Classroom.  
•    RLL will require students to log into Google Classroom during their normal school hours.
•    The face to face day that students follow will also be followed by RLL students and teachers.
•    Attendance will be taken just like if they were in class at their school.
•    A district staff member will conduct the instructional day remotely using district provided computers.
•    At the end of each quarter, the district Activity Log will need to be completed, signed by the student and a parent, and returned to the school district.
The district is following recommendations and requirements from the Ford County Health Department and taking the necessary steps to make the schools as safe as possible.  The viral spread and conditions can change quickly. We are prepared to respond immediately. The physical wellbeing of all of our staff is important to the district.  We are planning for staff to return to work. However, if a staff member has medical conditions that puts them at a higher risk should they contract COVID, please contact Human Resources Department.

ATTENDANCE

Students who will be participating in Remote Live Learning will still be held to the same attendance standards as students who are attending at their school. The difference will be that Remote Live Learning students will have to complete Remote Daily Attendance Logs supplied by State of Kansas. Students who do not participate daily in their learning activities and do not produce the Remote Daily Learning Log may be considered truant from school and turned over to the Ford County Attorney’s Office.

* We will provide more information on the Attendance Activity Logs as we receive additional guidance from the state.

 

Operations

FACE COVERINGS

●    USD 443 PreK-12 public schools shall require all students, faculty, staff, vendors and other visitors to PreK-12 school attendance centers to cover their mouth and nose with a mask or other face covering at all times except as described below:
        a. While eating;
        b. While working—other than to prepare food or meals—in a room or office that is (1) not open to students or visitors and (2) in which all individuals present can maintain a 6-foot distance from other individuals with only infrequent or incidental moments of closer proximity;
         c. While engaged in an activity during which it is unsafe or impossible to wear a mask or other face covering;
        d. Children who are not students and are five years of age or under—children age two years and under in particular should not wear a face covering because of the risk of suffocation;
        e. Persons with a medical condition, mental health condition, or disability that prevents wearing a face covering—this includes persons with a medical condition for whom wearing a face covering could obstruct
            breathing or unable to remove a face covering without assistance. Doctor note required for adults/students;
        f. Persons who are deaf or hard of hearing, or communicating with a person who is deaf or hard of hearing, where the ability to see the mouth is essential for communication;
        g. Persons for whom wearing a face covering would create a risk to the person related to their work, as determined by local, state, or federal regulators or workplace safety guidelines; and  
        h. Persons engaged in any lawful activity during which wearing a mask or other face covering is prohibited by law.
        i. Teacher’s whose delivery of a lesson requires the student to see the teacher’s face. (i.e. teaching how to pronounce letter sounds or words.) This can also apply to the student if the teacher needs to see the
            student’s face. During the lesson, the teacher and/or the student may wear face shield or use a Plexiglass barrier. When the lesson in completed, the teacher and student should return to wearing  their       regular face covering.
**Face Shields may be worn in conjunction with a mask or other face covering, but not without a mask or face covering.**

HYGIENE

●    All people are encouraged to wash and/or sanitize hands regularly
        a. Teach and reinforce hand-washing with soap and water for at least 20 seconds, and increase monitoring to ensure adherence among students and staff
        b. If soap and water are not readily available, hand sanitizer that contains at least 60% alcohol can be used (for staff and older children who can safely use hand sanitizer)
●    Hand sanitizer stations will be made available in high traffic areas.

TEMPERATURE & SYMPTOM SCREENING

Staff members & students will be screened daily by taking their temperature before entry to a school facility. If possible, staff members should make a visual inspection of every student for signs of illness. Best practices support taking each student’s temperature daily. The district will use no-touch thermometers and staff member will wear face coverings.
    1. Students and Staff will enter at approved entrances only
    2. Staff will use no-touch thermometers to take temperatures
    3. Students or staff with a temperature of 100.4 or higher will be required to report to the school nurse or designated areas
    4. Secondary Screening
        • Wait 10-15 minutes
        • Re-check temperature with oral or ear thermometer
        • Ask screening questions
                         i. Have you or anyone in your household been sick?
                         ii. Have you or anyone in your household tested positive for the COVID-19 virus?
                         iii. Have you traveled out of the state? If yes, confirm that they did not travel to a location listed on     
                              the state’s travel-related quarantine list. https://www.coronavirus.kdheks.gov/175/Travel-Exposure-Related-Isolation-Quaran

If a student or staff member still has a temperature of 100.4 or higher OR answers “Yes” to any of the screening questions, they should be sent home and advised to contact their physician.  The physician should decide if the student or staff member requires testing for COVID-19.

PHYSICAL DISTANCING

●    Employees and students are encouraged to practice physical distancing whenever possible. Physical distancing is defined as physical separation of a minimum of six feet.
●    Employees and students are encouraged to cover coughs and sneezes with a tissue. Used tissues should be thrown in the trash, and hands should be washed and/or sanitized immediately.
●    Disinfectant and related supplies are available to all employees.
●    Signs will be posted in highly visible locations to clearly communicate COVID 19 hygiene and safety expectations.
●    COVID 19 hygiene and safety expectations will be clearly communicated to employees, students, families and the community through the District and building websites, social media pages and notification systems.

NURSE/HEALTH PERSONNEL

●    Furniture and other surfaces will be disinfected at minimum daily.
●    Increased sterilization will be implemented to minimize chances of reinfection.
●    Review immunization records.
    a. Notify all parents of students who are not immunized or do not have a legal exemption on file. After 1st semester, the student will not be allowed to attend school until those immunizations have been completed or  the first dose of an ongoing immunization is received.
    b. Notify all parents of students who have legal exemption on file that the student may be excluded from school if there is an incident of a disease for which they are not immunized in the school community.
●    Contact all parents with students on health plans and determine if they need to be revised to address minimizing infection.
●    Provide daily COVID-19 health reports to the building principal.  
●    Nurse’s office will provide the following information:
    a. Where staff and students can be tested for COVID-19.
    b. List of medical/dental resources.
    c. Tools that help students, families and staff self-screen for COVID-19 illness.

HEALTH PROVIDERS PHONE NUMBERS & FAX NUMBERS

Medical
Western Plains Pediatric Association FAX 371-6364     620-801-4380
Medical Heights Medical Center FAX 866-607-8603     620-227-3141
Family Practice FAX 227-2505     620-225-1650
Family Care Clinic FAX 371-7304     620-371-7300
Dodge City Medical Center  FAX 227-1260     620-227-1371
C&S FAX 408-9701 or 408-9714     620-408-9700
Ford County Health Department FAX 227-4738     620-227-4545
Minneola Clinic FAX 620-885-4805     620-885-4202
Western Plains Primary Care – Cimarron FAX 620-855-4459     620-855-4456
Dr. Husainy FAX 620-624-2872     620-624-5086
Genesis Family Health Dodge City FAX 225-2422     620-225-6821

Vision
Dodge City Eye Care FAX 371-7244     620-371-6330
Dr. Roenfeldt FAX 225-8022     620-225-0225 (takes Medicaid)
iDOCS FAX 227-6911     620-227-3071 (takes Medicaid)
Epic Vision Attn: Dodge City FAX 816-817-1519     620-227-2471
Great Plains Vision FAX 227-7099     620-227-8622
Vierthaler Kessen FAX 620-225-6597     620-225-6500

Dental
First Dental FAX 371-8870 EMAIL info@firstdental.us     620-225-5154
Medical Heights Dental – Dodge City FAX 225-3058     620-225-6555
Dodge City Smiles FAX 227-3711     620-227-7521
Dodge City Dental FAX 225-1705     620- 225-2650
Hrencher Dental FAX 225-5383     620-225-5682
Genesis Dental – Dodge City FAX 227-9751     620-227-9797

Specialties
Western Plains Specialty Associates FAX 371-3946     620-371-6900
Arrowhead West FAX 227-8812     620-225-5177
Compass Behavioral Health FAX 225-5824     620-227-5040

Testing Sites
Ford County Health Department   507 Avenue L    620-227-4545
Currently testing at Western State Bank Expo Center   11333 US 283
Family Practice Associates   120 W. Ross Blvd    620-225-1650
Family Care Clinic of Western Kansas   200 W. Ross Blvd.    620-371-7300
Medical Heights Medical Center   100 Ross Blvd. Bldg 2 Suite A    620-227-3141
Western Plains Express Care   112 Ross Blvd. Suite C    620-371-7130
Western Plains Medical Complex   3001 Avenue A    620-225-8400
Xpress Wellness Urgent Care   1513 W. Wyatt Earp Blvd    620-682-8304

EXCLUSION FROM SCHOOL

Students and employees exhibiting (two or more) symptoms of COVID-19 are prohibited from coming to school, and if they do come to school, they will be sent home immediately. The current known symptoms are:

●    Lower respiratory illness (cough, shortness of breath or difficulty breathing)
●    New loss of taste or smell

●    Fever (100.4 or higher)
●    Chills
●    Muscle or body aches
●    Fatigue
●    Headache
●    Sore throat
●    Diarrhea, Vomiting, Nausea and Abdominal Pain

TRAVEL-RELATED QUARANTINE

●    If a student or employee has recently traveled from a location on the KDHE Travel-related Quarantine List, the student or employee is subject to a mandatory 14-day quarantine starting from the day after they return to Kansas. Here is the link.

SCHOOL RESPONSE CONFIRMED CASE OF COVID-19 IN THE SCHOOL BUILDING

●    As soon as the school staff becomes aware of a student or employee that has been diagnosed with the COVID-19 virus, the custodial staff will be informed so that all desks, lockers and workspaces of the person are thoroughly disinfected. If the school is not open when notification occurs, the custodial staff will wait 24 hours or as long as possible prior to disinfection and will block off the area so that others do not have contact.  If that is not possible or school is in session, the cleaning will occur immediately.
●    School staff will immediately begin compiling a list of close contacts, including names, date of birth, email addresses, and phone numbers. Consider the two days prior to when the case started having symptoms or if the case was asymptomatic the two days prior to the date the sample was collected. Identify anyone who would have been within six feet for 10 minutes or more or would have had direct contact with secretions. Guardians of students who have been identified as close contacts and staff identified as close contacts will be informed. Information will be passed to the Director of Safety and Security.  

PROCEDURE FOR REPORTING COVID-19 CASES

Student, Parent, Staff & Nurse reports to Building Principal or Supervisor

Building Principal or Supervisor reports to Custodial Staff, Assistant Superintendent & Director of Safety & Security

Director of Safety & Security reports to Public Information, Maintenance, HR, 613 (if needed), to the Superintendent & the Ford County Health Department

 

Operations: Student COVID-19 Response Plan

CONFIRMED CASE

Student test positive

Communicate:
• If a student has tested positive for COVID, the parent must notify the school of the positive result.
• When the school receives the result, they should immediately report it to the Director of Safety and Security who will notifiy the Ford County Health Department,

• COVID positive students must be excluded from school for 10 calendar days since symptoms first appeared and remain fever free for 72 hours without the use of fever reducing medication, whichever is longer.

EXPERIENCING COVID-19 SYMPTOMS

Student showing signs of COVID-19 virus

• Students exhibiting symptoms of COVID-19  without other obvious explanations are prohibited from coming to school and if they do come in, they will be sent home immediately. The current known          symptoms of COVID-19 based on KDHE guidance are:
    • Lower respiratory illness (cough, shortness of breath or difficulty breathing)
    •  New loss of taste or smell

    •  Fever (100.4 or higher)
    •  Chills
    •  Muscle or body aches
    •  Fatigue
    •  Headache
    •  Sore throat
    •  Diarrhea, abdominal pain, or vomiting

CLOSE CONTACT

Student is exposed to person who test positive

• 10 minutes or longer within six feet
• Communicate to Building Principal/Designee
• Principal reports to Director of Safety and Security, School Nurse and Building Custodian
• Monitor symptoms but may continue attending school
• Wear face covering and physical distance

HOUSEHOLD CONTACT

Student who has been tested for COVID and is awaiting test results

• Student must be excluded and stay home until results are available

Other students in the household of a positive case or who has been exposed to a known case of COVID-19
• If a student is excluded from  school because of a positive COVID-19 test, other students, living in the same household are considered close contacts and will be excluded from school for a mandatory 14 day         quarantine period, which begins after their last exposure to the “case”(person who tested positive). They should also get tested for COVID-19 5-7 days after exposure.
• If the household contacts continue to live in the same household as the case while the case is in isolation, the 14 day quarantine period for household contacts begins once the case is released from isolation by the Ford County Health Department.
• If the student has otherwise been identified by the Ford County Health Department to be a close contact to a confirmed case, they must be excluded from school for a mandadatory 14 day quarantine period. They should also get tested for COVID-19 5-7 days after exposure.

TRAVEL-RELATED QUARANTINE

Student travels to hot spot area

• If a student has recently traveled from a location on the KDHE Travel related Quarantine List, they are subject to a mandatory 14 day quarantine starting from the day after they return to Kansas.
• The most up-to-date list of locations can be found at this link: https://www.coronavirus.kdheks.gov/175/Travel-Exposure-Related-Isolation-Quaran.

Important Considerations:    
• Building Principal/Designee or School Nurse should contact parents as soon as possible
• Building Principal/Designee or School Nurse should keep a record of all reported cases
• Maintain FERPA Compliance

 

Operations: Employee COVID-19 Response Plan

CONFIRMED CASE

Employee test positive

Communicate:
• Report to supervisor
• Supervisor reports to Director of Safety & Security
• Director of Safety & Security will notify HR

• Quarantine minimum of 10 days
• Must be fever free 72 hours without use of fever reducing medication

EXPERIENCING COVID-19 SYMPTOMS

Employee showing signs of COVID-19 virus

Communicate:
• Report to supervisor
• Supervisor reports to Director of Safety & Security
• Director of Safety & Security will notify HR

Communicate:
• Communicate with physician and follow up with COVID test if recommended by physician

While waiting on results:
• Quarantine while waiting on results
• May work from home w/supervisor approval

Communicate:
• Give test results to Supervisor who will contact the Director of Safety & Security. Quarantine decision will be made
• Director of Safety & Security will notify HR.

CLOSE CONTACT

Employee is exposed to person who test positive

Communicate:
• Report to supervisor
• Supervisor reports to Director of Safety & Security

• Director of Safety & Security will notify HR

• Monitor symptoms but continue to report to work
• Wear face covering and physical distance

Per Ford County Health Department
• Wear mask and isolate at work if possible
• May work from home w/supervisor approval
• Quarantine if cannot meet one of options above

As recommended by Ford County Health Department

HOUSEHOLD CONTACT

Employee lives with person who was exposed

Communicate:
• Notify supervisor of testing results who will then notify the Director of Safety & Security
• Director of Safety & Security will notify HR

• Monitor symptoms but continue to report to work
• Wear face covering and physical distance

Per Ford County Health Department
• Wear mask and isolate at work if possible
• May work from home w/supervisor approval
• Quarantine if cannot meet one of options above

HOUSEHOLD CONTACT

Employee lives with person who tested positive

Communicate:
• Notify supervisor who will then notify the Director of Safety & Security
• Director of Safety & Security will notify HR

• Seek testing

• Quarantine for 14 days

TRAVEL-RELATED QUARANTINE

Employee travels to hot spot area https://www.coronavirus.kdheks.gov/175/Travel-Exposure-Related-Isolation-Quaran

• Contact KDHE to identify hot spots
• Supervisor reports to Director of Safety  & Security
• Director of Safety & Security will notify HR

Communicate before travel:
• Report to supervisor
• Supervisor reports to Director of Safety & Security
• Director of Safety & Security will notify HR

Communicate after travel:
• Report to supervisor
• Supervisor reports to Director of Safety & Security
• Director of Safety & Security will notify HR
• Quarantine timeline will be given

Monitor for possible COVID symptoms
Communicate:
• Communicate positive results to Supervisor who will report to Director of Safety & Security
• Director of Safety & Security will notify HR

 

Operations: COVID-19 STANDARD RESPONSE PROTOCOL

STAGE 1: Low Risk

Prevention

Previous 14 days show no confirmed cases of COVID-19 among staff or students.

• Health prevention measures are in place.
• Daily intensive cleaning and frequent cleaning of common areas.
• Limited visitor access.
• Monitoring virus trends in the community via health departments.

STAGE 2: Low Risk

Mitigation

Previous 14 days show one or more confirmed case(s) of COVID-19 at one facility.

• Persons who came in close contact of an individual with a confirmed case of COVID-19 will be contacted and advised to follow CDC health guidelines and the guidelines of the Ford County Health Department.
• Affected area is closed for deep cleaning.
• Self-health monitoring, prevention information and stay home if ill communication to all persons at the facility.
• A short-term closure of the facility may be necessary.

STAGE 3: Moderate Risk

Modified Operations

Previous 14 days show confirmed COVID-19 cases in one specific area (ie: classroom) reaches 10%.

• Individuals in that area may be advised to self-quarantine per CDC health guidelines and the guidelines of the Ford County Health Department.
• Students and staff impacted move to Remote Live Learning (RLL).
• Affected area is closed for deep cleaning.
• Self-health monitoring, prevention information and stay home if ill reminders sent to all persons at the facility.
• A short-term closure of facility may be necessary.

STAGE 4: Moderate Risk

Facility Closure

Previous 14 days show active COVID-19 cases exceed 10% of facility occupancy.

• Entire facility and activities will be closed for a minimum of two days.
• All students and staff move to Remote Live Learning (RLL).
• Those in close contact of the confirmed COVID-19 positive persons will be asked to follow CDC health guidelines and the guidelines of the Ford County Health Department.
• District-wide communication to staff/parents with self-health monitoring guidance.
• All auxiliary areas such as playgrounds and athletic fields are closed.

STAGE 5: High Risk

District Closure

Mandated by Ford County Health Department, KDHE or the Governor’s office.

• All USD 443 facilities close for a minimum of 14 days.
• Students and staff move to Remote Live Learning (RLL).
• Disinfection of all facilities and school buses.
• All auxiliary areas such as playgrounds and athletic fields are closed.
• Extracurricular activities are postponed or cancelled.

Decisions are made with the best information at the time and are subject to change with limited notice.
*When considering any modifications or closures, the number of available staff members will be taken into account.

 

Operations

SEPARATION WHILE IN SCHOOL

●    Each school must have a room or space where students or employees who may have COVID-19 or another communicable disease will wait to be evaluated or for pick-up. Only essential staff and students assigned to the room may enter, all will sign in so that there is a record of the persons who entered the room, and the room will be disinfected several times throughout the day. Strict physical distancing is required, and staff should wear appropriate PPE as needed. Students who are ill will be sent home.

CARE ROOMS FOR STUDENTS WITH PHYSICAL NEEDS

●    Each school will designate a location for the care of students with special care needs, such as suctioning, tube feeding and nebulizers to minimize exposure to students who might be ill. The room will be disinfected frequently, and all staff members present will wear appropriate PPE. The student will be provided a mask.

CLASSROOM SAFETY PROCEDURES

●    Practice and model proper hygiene practices, such as handwashing, using hand sanitizer and physical distancing techniques, including alternatives to handshakes.
●    Post signage in hallways, restrooms and entrances to communicate how to reduce the spread of COVID-19.
●    Practice and model the proper wearing and disposal of personal PPE, including face coverings.
●    Communicate effectively and empathetically with students about the pandemic and about the necessary changes to school life.
●    Physical distance as possible by increasing space between students during in-person instruction.
●    Close individual contact may be needed to provide comfort, private discipline or personal instruction. When in close contact for long periods of time, staff should wear PPE, as feasible.
●    Extra furniture should be removed from the classroom to increase the space available to provide distance between students.
●    Furnishings with fabric and other hard-to-clean coverings should be removed from the classroom.
●    When possible, arrange student furniture to have all students face in the same direction.
●    When possible, assign seats and require students to remain seated in the classroom.
●    Utilize outdoor spaces as appropriate.
●    Accommodate students with disabilities, including students who may be nonverbal, so they are safe from harm.
●    Support equitable access to continuous instruction by ensuring that all students have the required hardware, software and connectivity to be successful.

●    When possible, assign seats and require students to remain seated in the classroom.
●    Utilize outdoor spaces as appropriate.
●     Accommodate students with disabilities, including students who may be nonverbal, so they are safe from harm.
●    Support equitable access to continuous instruction by ensuring that all students have the required hardware, software and connectivity to be successful.

MAINTAINING HEALTHY BUILDINGS

●    Protections for Staff and Children at Higher Risk for Severe Illness from COVID-19
    a. Adhere to FERPA regulations.
    b. Stock common areas with medical supply kits to address initial first-aid needs so as to reduce traffic to nurse offices.
●    Gatherings of staff and students
    a. Limit the use of common spaces by multiple groups at one time. If students and staff members are in stable groups in classrooms, they should not come together in common spaces.
    b. Host virtual group events, gatherings or meetings, if possible, and promote social distancing of at least 6 feet between people or groups if events are held. Limit group size to the extent possible.
    c. Host virtual activities and events in lieu of student assemblies, special performances, school-wide parent meetings, and spirit nights as possible.
●    Visitors
    a. Limit any nonessential visitors, volunteers and activities involving external groups or organizations as possible  -  especially with individuals who are not from the local geographic area (e.g., community, town, city, county.)
    b. Use virtual options for guest speakers.
    c. Do not allow lunch guests or classroom visitors.
●    Parents
    a. Limit parents coming into the building.
    b. Buildings will establish procedures to allow parents to drop off or pick up students without entering the building.

c. Buildings will establish practices for parents to drop off student materials with minimal interaction with non family members.
    d. Use virtual options for parent meetings and conferences whenever possible.
●    Staff Expectations
    a. Employees will be provided information on safety protocols in common spaces and the use of shared items.
    b. Conduct training virtually when possible to or ensure that social distancing is maintained during training.
●    Facility Use
    a. Indoor facilities will only be approved for educational purposes and partnered agencies.
    b. Organizations that use the school facilities will follow safety measures and physical distancing.
    c. Organizations that use the school facilities will take attendance and record names.
    d. Revise assemblies and performance to allow for physical distancing.

CLEANING/DISINFECTING FACILITIES

●    District will supply hand sanitizer, wipes, spray bottles with ready to use disinfectant in them and paper towels. DO NOT bring outside cleaning supplies.

LOW RISK

USD 443 custodians will continue normal daily building cleaning and disinfecting in all areas.
    a. Vacuum, mop, auto scrub floors.
    b. Empty trash & change trash bags if needed.
    c. Clean all restrooms.
    d. Emphasis on disinfecting high touch areas: Door knobs, pencil sharpeners, etc.
    e. Drinking fountains will be sanitized frequently.

MODERATE RISK

USD 443 custodians will increase disinfecting in the classrooms including wiping down desks and chairs. Will need to enlist the help of students & staff to accomplish this.

HIGH RISK

USD 443 custodians will clean and disinfect the entire building.  Primary emphasis will be on disinfecting and not detail cleaning.
a. Will spray every high touchable surface in the room with disinfectant.

 

Extra/Co-curricular Activities

COACHES/SPONSORS

●    COVID-19 Training at all-district coaches meeting and/or NFHS online courses.
●    Signage at all practice / game locations.
●    Attendance sheets for practices / games on Google sheets for easy access.
●    Emphasis on proper hygiene for all participants / coaches.
●    Face coverings should be worn at all times by all personnel, including students, except when students are directly participating in the activity. Wearing a face covering should never be discouraged unless it poses a safety risk.
●    KSHAA recommends high-risk staff/students consider opting out of participation.
●    Communication of positive tests/quarantine using appropriate chain of command.
●    Further provisions set forth by the KSHSAA.

EQUIPMENT

●    Use of personal water bottles when possible – or one person in charge of all hydration if community watering devices are used
●    Locker rooms used in shifts / limiting numbers.

STUDENT ATHLETES

●    Individual work or use of small groups as much as possible.
●    Limit use of locker rooms / classrooms for meetings, etc.
●    Practice outdoors as much as possible.
●    Same general provisions as used during a normal school day.
●    Prior to athletic participation, student-athletes and their parents should fill out the KSHSAA COVID-19 Questionnaire and submit it to their school. The student should obtain written clearance by a medical provider prior to participating in sports ONLY IF they answer yes to any of the questions.

●  Any person reporting or exhibiting COVID-19 signs or symptoms without other obvious explanations should not be allowed to take part in any school activity and should be immediately sent home and instructed to contact their healthcare provider. Anyone who tests positive for COVID-19 must be isolated until they meet the criteria for release set by the KDHE or the local health department. KSHAA policy states the student athlete must also obtain written clearance by a medical provider before returning to participation.

ACTIVITIY CONSIDERATIONS: COMPETITIONS

●    Face coverings should be worn at all times by all personnel, including students, except when students are directly participating in the activity.
●    Consider a reduced schedule for all activities; consider reduction in travel - whenever possible, play closer to home school site; consider reduction in the size of invitational events (those you attend and those you host), or tier those events so not all teams are at venue at the same time.

SPORTSMANSHIP

●    Conclusion of competition: in lieu of handshakes, develop and utilize an appropriate sign of respect and sportsmanship that does not include handshake or other physical contact; suggestions include head nod, chest thump, salute, etc.

OFFICIALS

●    Provide clean locker room with space for them to spread out; provide hand sanitizer and/or appropriate personal hygiene items (soap, towels, etc.).
●    Provide place for officials to meet outside of the locker room away from the teams/crowds for pregame, halftime, and postgame discussions.
●    Provide appropriate security while in “open” areas.
●    Contracts for officials: Officials should be paid for any game that is scheduled at the beginning of a “reduced” season even if it is canceled due to COVID impact on the game.

EVENT STAFF

●    Admission - consider cashless admission utilizing a credit card reader or home-site season pass; provide plexiglass or other barriers for ticket staff.
●    Concessions - follow food service guidelines and provide limited menu with pre-packaged foods and bottled drinks. Limit cash sales, use credit card option when available.
●    Temperature checks will be conducted for all fans, workers, officials, etc. of indoor activities.

FAN ATTENDANCE

●    Policies should be made in consultation with your local health authorities. If crowd size is limited, consideration should allow for appropriate representation of fans from both/all schools participating.
●    Ensure crowds do not have access to competition area or competitors before/during/following competition.
●    Temperature checks will be conducted for all fans, workers, officials, etc. of indoor activities.
●    Face coverings recommended for outside activities when unable to physical distance.
●    Face coverings required for inside activities.

PERFORMING ARTS

●    KSHSAA guidelines / NFHS guidelines.
●    Assigned seating / attendance outside of the school day.
●    Six feet physical distancing limits – masks recommended when appropriate.
●    Same general provisions as used during a normal school day.

ATHLETIC FACILITIES

●  Install plexi-glass shields at ticket booths / spectators will deposit their tickets in the provided buckets.
●  Hand washing stations/sanitizer available.
●  Foggers for locker rooms / wrestling rooms (in addition to normal cleaning).
●  No touch trash receptacles.
●  Indoor facilities will not be available for outside agencies.
●  Drinking fountains - for bottle fill only.
●  Set up each facility to allow for appropriate physical distancing; use of available facility space for each event.

ACTIVE CASE IN CLASSROOM/BUILDING

Total disinfecting of classroom and all affected areas with cleaning system that will disinfect all surfaces.

 

Transportation

BUS

●    Wipe down frequently touched surfaces, hand rails, bus seats and driver area regularly with a CDC approved disinfectant and/or an electrostatic sprayer.
●    Clean hand rails after every bus route with disinfectant wipes.
●    The bus seat behind the bus driver will remain unoccupied.  

DRIVERS

●    Drivers will be required to wear a face covering anytime the bus is loading, unloading and not moving.
●    Drivers will not be required to wear a face covering while the bus is in motion.
●    Drivers will be allowed to keep their bus keys to help limit gathering in the office.
●    Drivers will be trained to use electrostatic disinfectant sprayer.

STUDENTS RIDING BUS

●  Face coverings for all students are required.
●  All students will have assigned seating on the bus.
●  Students that have siblings on the bus will sit together.
●  Load the back of the bus first to eliminate students walking past each other.
●  Unload students from the front of the bus first to avoid students walking past each other in the aisle.
●  If the bus is not full, spread students out as much as possible.

TRANSFER STATION

●    We will limit the time of transfer to be 10 minutes or under.
●    Transfer consist of 10 route buses out of the 38 route buses.

ACTIVITY VEHICLES

●    After every use, mechanics will wipe down with CDC approved disinfectant and/or use an electrostatic sprayer.  

 

Food Service

●    Assign seating where applicable.
●    Disinfect tables/seating areas between serving periods.
●    Provide separate locations for high risk students upon request.
●    Maintain physical distancing when possible.
●    Meals will be pre packaged into individual servings.
●    Student meals will be served based on building logistics.

 

*This document is subject to change based on recommendations from Ford County Health Department and KDHE.